Webster Hart
Assistant Accountant
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Roles & Responsibilities
The Assistant Accountant is responsible for delivering high-quality accounting and financial administration services to Webster Hart’s clients, including UHNW individuals, family offices, and private estates. This role involves day-to-day bookkeeping, payment processing, monitoring of client funds, assisting with the preparation of financial reports, and supporting both the Finance Manager and Client Accountant as required. Subject to the agreed scope of services, duties include but are not limited to:
Client Accounting & Bookkeeping
- Maintain accurate accounting records for client entities and households, ensuring all transactions are properly recorded and reconciled.
- Prepare daily cash position and monitor client funds
- Prepare bank reconciliations and assist with cash flow reporting for multiple client accounts.
- Process supplier invoices, purchase orders, and expense claims in accordance with Webster Hart’s control procedures.
- Prepare client payment runs, ensuring all authorisations and approvals are obtained in line with internal policy.
- Setting up online bank payments and reconciling bank accounts and other control accounts
- Support the Client Accountant and Finance Manager in preparing bespoke reports tailored to individual client requirements.
- Maintain accounting systems and digital filing structures for accuracy, consistency, and confidentiality.
- Generally responding to client driven requests for financial information and assistance.
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Client Liaison & Relationship Management
- Act as a day-to-day point of contact for client financial queries, maintaining a professional and responsive approach.
- Liaise with clients, family offices, and household staff to coordinate accounting and payment activities.
- Support the Property team in providing financial insight
- Uphold Webster Hart’s commitment to discretion, confidentiality, and exceptional client service.
Team Collaboration & Process Improvement
- Work collaboratively with the Finance, Property, and Operations teams to ensure accurate, timely, and compliant accounting.
- Contribute to the development of internal finance procedures and system improvements.
- Provide administrative and technical support to the wider Finance function as required.
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Qualifications / Skills / Experience
- Previous bookkeeping or client accounting experience is essential (family office or property environment preferred).
- Good understanding of accounting principles, VAT, and financial controls.
- Proficiency in Xero or other cloud-based accounting software.
- Proficiency in Excel and experience preparing management reports is advantageous.
- Highly organised with strong attention to detail and accuracy.
- Excellent communication and interpersonal skills, with a professional and client-service mindset.
- Ability to manage multiple accounts and priorities while maintaining accuracy under pressure.
- Discreet and trustworthy, able to handle confidential financial information appropriately.
- Collaborative team player who demonstrates initiative and accountability.
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