WSP
Assistant, Administrative Support
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WHAT IF YOU COULD REDEFINE WHAT'S POSSIBLE? WITH US, YOU CAN.
With us, you can. You want Purpose. Growth. Opportunity. People who get it. We are the home of ambitious, passionate, and innovative world shapers. With an unmatched breadth and depth of engineering, advisory and science-based expertise, our global minds unite to power local solutions. We are pathfinders and impact makers. We are Visioneers. We are WSP
THE OPPORTUNITY
Power the Work Behind the Projects
You’re organized, proactive, and driven to make a difference behind the scenes. In this role, you’ll be the backbone of operational efficiency—supporting project teams, coordinating essential activities, and ensuring everything runs seamlessly in our Whitby office. Your work will directly contribute to impactful engineering and infrastructure projects shaping communities across Ontario.
YOUR IMPACT
- Coordinate and manage administrative operations to support project teams and office leadership
- Prepare and format reports, presentations, and client deliverables with accuracy and attention to detail
- Schedule meetings, manage calendars, and coordinate logistics for internal and external stakeholders
- Maintain organized records, documentation, and filing systems (digital and physical)
- Support onboarding activities and team coordination within the office
- Assist with expense tracking, invoicing support, and general financial administration tasks
- Act as a key point of contact for office inquiries, ensuring a professional and responsive experience
- Contribute to a collaborative, efficient, and positive workplace environment
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THE SKILLS THAT SET YOU APART
- Post-secondary education in Business Administration, Office Administration, or a related field
- 1–3 years of experience in an administrative or office support role
- Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
- Exceptional organizational and time management skills with the ability to prioritize effectively
- High attention to detail and accuracy in documentation and reporting
- Strong interpersonal and communication skills across diverse teams
- Ability to manage multiple tasks in a fast-paced, deadline-driven environment
- Self-motivated, proactive, and adaptable with a strong team-oriented mindset
WHY CHOOSE WSP?
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Why Choose WSP? We exist to shape communities to advance humanity. The brightest engineers, advisors and scientists from across the globe call WSP home.
- Proudly Canadian – we are a Top 100 Employer in Canada for 2026.
- A global community of brilliant minds – your next idea, mentor, or opportunity is always within reach.
- Limitless opportunities start here. Whether it’s across the country or around the globe, we help you tailor your role to match your ambition — because your growth drives ours.
- Flexible work, real balance – we recognize the importance of balance in our lives and encourage you to prioritize the balance in yours. #WeAreWSP
COMPENSATION:
AB, BC, NT, NU, SK & YT: $25.90 - $34.30
MB & ON: $23.60 - $32.50
NB, NL, NS, PE & QC: $23.40 - $31.00
Disclosure: The final salary awarded for this role may vary from the above range based on several factors including, but not limited to, relevant education, qualifications, certifications, experience, skills, seniority, geographic location, performance, and business or organizational needs. The wage range provided in this job posting may be subject to change for business purposes.
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