Job Title

Assistant Company Secretary

Job Description

Join a diverse, inclusive, and engaged Company Secretariat Team that demonstrates governance as a facilitator, whose responsibilities will include supporting strategic planning, underpinned by right-sized governance.

So, who are we?

Hello, we’re IG Group. No, not Instagram – though we're a pretty big deal ourselves. We’re a global, FTSE 100-listed company made up of a collection of progressive fintech brands in the world of online trading and investing. The best part? We’ve snapped up many awards for our top-class platforms, forward-thinking products, and incredible employee experiences.

We believe in financial freedom. And our purpose is to help ambitious people achieve it.

Did we mention we have offices in 18 countries? Yes, when you join IG Group, you'll have the chance to work across multiple brands, with people all over the world. Join us for an exciting future and let’s innovate together.

The Team

We are a talented, supportive and experienced group of Governance professionals, with a fantastic team culture. Our team is arranged as two operational units to deliver PLC Governance and Subsidiary Governance.

The PLC Governance part of the Team

Provides support in terms of compliance with Company law, FCA requirements, UK Listing Rules, DTRs, MAR, the UK Corporate Governance Code and other regulations. The Team also maintains the relationship with the Company’s Registrar and provides governance advice and administrative support to our Board of Directors and the Board Committees.

The Subsidiary Governance part of the Team

Provides support to the Group’s legal entities, including its branches, to discharge their statutory and regulatory obligations in the UK. The Team also has oversight and provides guidance to its overseas subsidiaries to ensure the implementation of best-practice corporate governance throughout the Group, being mindful of local laws, regulations and customs.

Your role in the Team

This role sits within Subsidiary Governance. Reporting to the Senior Assistant Company Secretary, it’s a key role that will help to deliver Company Secretariat support to the Group’s UK and overseas entities, including the overseas branches.

What you will do

• Facilitate and coordinate subsidiary company Board and Committee Meetings to support the Senior Assistant Company Secretary.
• Ensure compliance with statutory and regulatory requirements relevant to the organisation.
• Support the C-Suite with governance-related tasks.
• Manage key corporate documentation, including registers and companies house filings.
• Act as a point of contact for internal and external stakeholders on governance matters.
• Provide advice on governance best practices.
• Prepare other necessary paperwork, including making filings.
• Maintain the statutory records for Group entities.
• Prepare the Group Structure Chart.
• Process authorised signatories updates, maintain the master authorised signatory matrix, arrange for signatures and assist with the legalisation of documents.
• Arranging Powers of Attorney.
• Liaise with internal and external auditors and respond to audit requests.
• Process Due Diligence, KYC or other requests for Director and Company information.
• Update and maintain the Company Secretariat sections of the Group website and the internal intranet site (the Hub).
• Support on key annual Company Secretariat deliverables including subsidiary company Annual Reports and assist with the review and update of key corporate documentation.