Assistant Corporate Secretary

Principal Responsibilities

• Effectively plan, hold and record board and committee meetings.
• Ensure the appropriate supporting business units provide papers on-time and in an appropriate format for presentation at a meeting.
• Prepare and hold annual general meetings, in person or by written consent as required in various jurisdictions.
• Coordinate and organize the flow of information to directors, executive officers and various departments to coordinate board-related communications.
• Serve as the official record keeper of corporate records including board minutes, circular resolutions, bylaws and charters, and ensure official records are properly secured and in compliance with regulatory requirements.
• Coordinate the production of corporate records that may be requested in connection with litigation, regulatory inquiries, or financial audits.
• Prepare applications and other required compliance filings to maintain business qualifications in various jurisdictions.
• Support ad hoc discreet projects as needed.

Qualifications

• 5+ years work experience in a similar role within Financial Services, preferably within the asset management industry and regulated investment funds sector.
• Ideally fully CGI qualified as a Chartered Secretary or equivalent experience.
• Highly organized and process-driven.
• Knowledge of laws and regulations pertaining to corporate governance and board requirements for APAC domiciled entities across Japan, Hong Kong, Australia, Singapore and China, as well as EMEA entities in the UK, Switzerland, Ireland and Luxembourg.
• Experience arranging and managing annual general and special meetings.
• Excellent written and verbal communication skills, including ability to draft well-written reports, board minutes, resolutions and written consents.
• Must be a detail-oriented, well-organized, critical thinker with strong analytical skills and the ability to present solutions.
• Highly self-motivated and collaborative partner, with strong interpersonal skills and the ability to work effectively with team members and all levels across the organization, including executive officers.
• Demonstrated ability to discretely handle highly confidential and sensitive information.
• Demonstrated commitment to expand knowledge and adapt to new situations and changing environments.
• Experience making filings with multiple regulators including the SFC, MSA, FCA and the CSSF.
• Experience using document management systems (Diligent Entities/Blueprint a bonus), with a good working knowledge of standard office technology and equipment, and general office procedures.
• Strong English language skills.

This role is eligible for hybrid work, with up to one day a week from home.

Commitment To Diversity, Equity, And Inclusion

At T. Rowe Price, our associates are our greatest asset. We thrive because our company culture is built on inclusion and because we sustain a work environment where associates can bring their best selves to work every day. The backgrounds, talents, and experiences of our global associates allow us to embrace new ideas and perspectives that move our business priorities forward and enable us to deliver strong client outcomes. Here, you can expect equal opportunity and fair and consistent treatment for all.

T. Rowe Price is an equal opportunity employer and values diversity of thought, gender, and race. We believe our continued success depends upon the equal treatment of all associates and applicants for employment without discrimination on the basis of race, religion, creed, colour, national origin, sex, gender, age, mental or physical disability, marital status, sexual orientation, gender identity or expression, citizenship status, military or veteran status, pregnancy, or any other classification protected by country, federal, state, or local law.