Assistant Information Manager

Business Unit: Omexom Design

Role Summary

Reporting to the Business Unit General Manager (BUGM), this Assistant Information Manager will support the Information Manager in managing project data, documentation, and systems collaboratively across design and construction phases. The role focuses on driving consistency, compliance, and innovation through efficient information management, digital transformation, and stakeholder collaboration.

Key Responsibilities

• Assist the Information Manager in delivering an exceptional information management service to the project
• Prepare, agree, and communicate project Information Standards and Methods & Procedures, coordinating with Digital Engineering and Regional IM teams
• Manage the Electronic Document Management System (EDMS) and Information Management System (IMS), ensuring accuracy, accessibility, and security
• Define team roles and responsibilities, supporting recruitment, development, training, and retention
• Deliver training on information management systems and document control processes to project staff
• Coordinate and compile project reporting, including client reports, performance summaries, and system analytics
• Oversee quality and compliance of document control and administrative procedures
• Facilitate collaboration tools such as SharePoint, Teams, and mobile applications for field-based processes
• Manage the production of the Digital Health & Safety File, ensuring compliance with project requirements
• Support the project team in digitizing workflows and leveraging technology for efficiency
• Ensure secure data handling and access rights in line with client and project governance standards
• Maintain archiving procedures and records management throughout the project lifecycle
• Provide tendering support and training for the Procurement team
• Attend information management peer groups and contribute to continuous improvement initiatives