Mayer Brown
Assistant: Legal Support (Junior Legal Secretary - Real Estate)
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Assistant: Legal Support (Junior Legal Secretary - Real Estate)
Assistant: Legal Support – London Office
About Mayer Brown
Mayer Brown is an international law firm that represents some of the world’s leading corporations, funds, and financial institutions in their most complex transactions and disputes.
We are recognised for our client-first approach, delivering strategic partnerships with deep commercial insight and a commitment to excellence in every aspect of our work.
At Mayer Brown, we foster a collegial, collaborative culture where driven professionals thrive with support, mentorship, and opportunities to grow. We value initiative, professionalism, adaptability, and exemplary client service.
If you thrive in an environment where respect, teamwork, and mutual support are prioritised—and enjoy working alongside highly motivated colleagues—we invite applications for our Legal Practice Support Team. Current openings are available at our London office.
Standard Working Arrangements
- Core hours: 9:30AM – 5:30PM
- Flexible hours where business needs dictate (e.g., project demands or deadlines)
- At least two days working from home, subject to business requirements (coordinated with the Team Leader)
- Note: This policy may change; does not form part of contractual terms.
Responsibilities
Technical & Administrative Duties
- Manage land title workflows, including:
- Scheduling, labelling, and recording deeds, files, and folders
- Performing online searches via Land Registry Portal and Searchflow
- Creating and maintaining extranet sites such as HighQ (document uploading/naming)
- Calendar & travel coordination:
- Book appointment slots, rooms, and hybrids (email meeting prep)
- Arrange client visits/meetings (confirms locations, agendas, and travels)
- Document processing:
- Prepare PowerPoint presentations for client briefings
- Compile timely billing documents (proofread, follow-up with Accounts)
- Draft, edit, and amend correspondence/disclosures (check formatting)
- Verify headers/footers for accuracy in all documents
- Enable internal processes:
- Submit timesheets, expenses via ChromeRiver
- Input data into InterAction, Excel, and other internal systems
- Clearance & matter setup:
- Research and compile New Matter memos (FactCheck company names)
- Flag any changes requiring staff refreshers/new training
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Filing & Information Governance
- Maintain paper, electronic filing systems and up-to-date admin files
- Follow Information Governance archiving rules
- Close files punctually, manage knowledge transfers (only reopened when possible)
Client & Assistant Support
- Client relation queries: Triage and handle initial calls (taking notes)
- Acting representative for firm when fee-earners are in meetings
- Support business development (event coordination, logistical arrangements)
- Internal liaison: Inclusive problem-solving via email, phone, or in-person requests
Technical & Soft Skills
- Paid precision in spelling/grammar, plus mastery of:
- Advanced Microsoft Word/Outlook
- Intermediate Excel, alongside PowerPoint/Internet usage
- Typing speed: 60+ wpm
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Requirements & Attributes
Academics & Qualifications
- GCSE or equivalent; A Levels preferred
- Qualified RSA Level II in Business Typing
Note: A legal practice support diploma is advantageous but not essential.
Core Requirements
- Strong legal contextual knowledge (Real Estate experience is mandatory)
- Self-directed with demonstrated reliance: self-determined and proactive
Essential Personal Traits
- Professional and personable on a multichannel level (client calls, interoffice messages)
- Physical appearance and demeanour are well-suited for client-facing roles
- Strong powerful telephone manner when handling callers
- Displays self-confidence, grace under pressure, and ability to handle work-to-deadlines
Commitment to Diversity & Inclusion
Mayer Brown fosters an inclusive work environment whereeveryone’s unique perspective is valued. Our Employee Resource Groups represent varied backgrounds—including race, disability, and LGBTQIA+ communities—and actively support every individual.
Reasonable Adjustments
We welcome accommodation requests throughout the recruitment process or beyond. We are dedicated to making key roles accessible.
Pay Range (Posted)
Competitive full-time remuneration available upon hire.
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