HPC Jobs Service
Assistant Office Manager (Sizewell C)
GB
Posted about 14 hours ago
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The Sizewell C Jobs Service supports local people into exciting, long-term careers across our Project. #SZCJobs
Assistant Office Manager (Sizewell C) Morson Sizewell C
Job Responsibilities
- Support the management and coordination of project administration procedures.
- Assist with the daily running, maintenance, and safety of project offices and surrounding areas.
- Support office security processes, including visitor access and clearance requirements.
- Liaise with IT teams to support office technology, connectivity, and equipment requirements.
- Manage office safety procedures, including safety checks, fire marshal coordination, and first aid arrangements.
- Maintain office management records, registers, and documentation.
- Coordinate workspace allocation and office arrangements for new starters.
- Manage office supplies, consumables, and storage areas.
- Provide administrative support across all areas of the project.
- Assist with office and visitor inductions, including completion of DSE assessments.
- Coordinate site deliveries and booking-in procedures.
- Support document control processes and maintain project records.
- Process Goods Received Notes (GRNs) and assist with invoice matching and queries.
- Produce administrative reports and project updates when required.
- Maintain project time and attendance systems.
- Check and verify competency cards and workforce records.
- Maintain employee absence records, holiday planners, and workforce information.
- Support onboarding, transfers, and offboarding of employees.
- Assist with recruitment and training of additional administration support where required.
- Maintain plant and asset registers, including equipment movements.
- Support purchase card administration and reconciliation processes.
- Coordinate employee technology requirements, including laptops, tablets, software access, and security permissions.
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Qualifications
- Level 3 qualification in Business Administration, Office Management, or a related discipline (desirable).
- Relevant training or certification in administration, office management, or project support (desirable).
- IOSH Working Safely / IOSH Managing Safely qualification (advantageous).
- First Aid at Work qualification (desirable).
- Fire Marshal / Fire Warden training (desirable).
- DSE (Display Screen Equipment) assessor training (advantageous).
- Good IT literacy, including experience using Microsoft Office packages (Word, Excel, Outlook, Teams).
Essential Experience & Skills
- Previous experience in an office management, project administration, site administration, or coordination role.
- Experience supporting teams within construction, engineering, infrastructure, or similar project environments.
- Excellent organisational skills with strong attention to detail.
- Ability to manage multiple tasks, deadlines, and priorities effectively.
- Strong communication skills with the confidence to work with teams at all levels.
- A proactive approach with the ability to work independently and as part of a wider team.
- Experience maintaining accurate records, documentation, and administrative systems.
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Desirable Experience
- Experience with the following systems and processes would be advantageous:
- Document control systems.
- Time and attendance systems.
- Finance and purchasing systems.
- Plant and asset management systems.
- Project administration software such as Causeway or Oracle.
- Managing office facilities, suppliers, deliveries, and site support services.
- Supporting onboarding, inductions, and workforce administration.
- Working within a secure, highly regulated, or large-scale project environment.
For this role, you must have evidence of the right to work in the UK. As a project, we do not discriminate on the grounds of age, gender, race, colour, religion, disability, or sexual orientation, and we welcome applications from all sections of the community.
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Skills
Office Management
Project Administration
Site Administration
Microsoft Office
Document Control
Workforce Coordination
Health and Safety Management
Onboarding
Procurement Support
Asset Management
Communication
Organization
Location