Associate, Payroll

We’re Gravita: the accountants fuelling ambitious businesses.

We’re a full service, tech-enabled firm, working with entrepreneurs and businesses to help them achieve their goals, and make an impact in the world.

We’re growing fast and are bringing like-minded advisors together to form a full-service tech-enabled accounting partner for thousands of SMEs. Our team use their incredible expertise alongside intuitive technology to help businesses and entrepreneurs plan better and grow faster.

Our mission is to become the UK’s leading tech-enabled accounting firm for SMEs. We have ambitious goals and our high-calibre team work hard to achieve them. We are one team with one agenda, working collaboratively in a respectful environment to deliver a great service to our clients. So if you join us, you’ll not only be working on exciting client challenges, you’ll also be helping us shape the future of accounting.

The Role

As an Associate in Payroll within our Outsourcing team, you’ll play a pivotal role in delivering a first-class payroll service to Gravita clients and stakeholders. In this fast-paced position, you’ll be responsible for the end-to-end processing of client payrolls across a variety of pay cycles, including weekly, fortnightly, monthly, quarterly, and annual frequencies. You will be working closely with the Payroll Manager to enhance accuracy, streamline processes, and drive continuous improvements in efficiency.

Key Responsibilities

• Maintain ongoing communication with HM Revenue & Customs (HMRC) to ensure compliance with statutory obligations. Accurately manage all online payroll filings, Real Time Information (RTI) submissions, and correspondence, ensuring deadlines are consistently met.
• Administer workplace pension auto-enrolment duties using integrated payroll systems. Ensure timely employee assessments, opt-in/opt-out processing, and contributions reporting in accordance with The Pensions Regulator requirements.
• Handle essential HMRC documentation such as starter checklists, P45s, and P60s to ensure smooth employee onboarding and offboarding, and maintain accurate records for audit and compliance purposes.
• Complete year-end processes including P60 production, final submissions to HMRC, reconciliation tasks, and preparation of payroll summaries for client records and internal reporting.
• Stay informed of changes in employment and payroll legislation. Proactively adapt processes and advise clients on regulatory updates to maintain full compliance.
• Commit to completing relevant CPD hours annually, keeping up to date with industry best practices, software developments, and regulatory changes to enhance technical knowledge and service delivery.
• Accurately prepare and run payrolls for clients across various frequencies (weekly, monthly, quarterly, or annually), ensuring timely payments, statutory deductions, and client satisfaction.
• Operate Paycircle and other modern payroll platforms efficiently, utilising cloud based functionalities for real-time collaboration, client access, and data security.
• Act as a trusted point of contact for clients on payroll-related matters. Resolve issues professionally and proactively while providing guidance and building strong, long term relationships.
• Prepare and issue accurate client invoices. Monitor receivables and follow up on outstanding payments in a professional manner to support healthy cash flow.
• Contribute to the smooth functioning of the payroll service by undertaking a variety of administrative and support tasks as needed, demonstrating flexibility and a collaborative mindset.