How your CV stacks up
Upload your CV to see how well it fits this job role
?%
Associate Producer
Production Assistant – Zest Creative Agency
About the Role
As a Production Assistant at Zest Creative Agency, you will play a vital role in ensuring seamless Marcom production operations. Working closely with Shoot Producers, Studio Teams, and key stakeholders, you will support the execution of high-quality content for Sainsbury’s, Argos, Tu, and Habitat by managing sample coordination, pre-production logistics, and on-set support.
Reporting to the Senior Shoot Producer, your work will contribute to operational efficiency while upholding creative excellence—supporting the agency’s vision for continued success.
Key Responsibilities
1. Sample Coordination
- Manage the organisation, tracking, and preparation of samples required for photo and video shoots.
- Ensure samples are on time, in excellent condition, and aligned with production requirements.
- Proactively communicate with teams to resolve issues, escalate delays, and maintain accurate inventory records.
2. Shoot Planning & Coordination
- Collaborate with Shoot Producers to plan and execute shoots, including location bookings, schedules, and resource management.
- Liaise with production teams and stakeholders to ensure all elements of the shoot are accounted for.
- Provide on-site support to maintain smooth operations.
3. Production Administration
- Handle admin tasks: creating call sheets, booking couriers, and arranging travel/accommodation for crew and talent.
- Ensure all production documents and schedules are up to date and accessible to relevant teams.
4. Stakeholder Communication
- Support clear, professional communication between internal teams and external vendors (e.g., stylists, photographers, clients).
- Build and maintain strong relationships with Zest stakeholders to ensure requirements are met.
Reasons to use Rodeo
Start with a chat, not a search bar
Grad scheme, placement, apprenticeship? Not sure what you want yet — that's fine. Your agent talks it through with you and turns "I have no idea" into a shortlist.
It searches the market for you
Every day your agent scans the market matching roles against what actually matters to you, not just keywords on a CV.
Only hits
No noise. No "maybe this fits." Just roles with a clear explanation of why they're right — and where to focus when applying.
5. Budget & Expense Tracking
- Assist in tracking costs, reconciling budgets, and maintaining records for production expenses.
- Identify cost-saving opportunities and ensure financial processes are followed.
- Manage all cash payments and receipts for shoots (sundries, catering).
6. Troubleshooting & Problem Solving
- Act as the key point of contact for resolving logistical or operational issues.
- Escalate significant challenges to Shoot Producers/Senior Executive Producers while addressing minor issues proactively.
7. Health & Safety Compliance
- Ensure all shoots adhere to health and safety protocols, including risk assessments.
- Monitor on-set safety, addressing hazards to maintain a secure working environment.
8. Team Collaboration
- Work with Shoot Producers, Post-Production, and Creative Teams to ensure seamless content delivery.
- Participate in team meetings and planning sessions, contributing ideas and insights.
9. Brief Management
- Take end-to-end responsibility for smaller briefs (with support) and progressively oversee more complex productions.
- Plan, organise, and implement shoots, covering:
- Shoot flow & timings
- Studio/location assessment
- Model and equipment sourcing
- Resource coordination
- Content supply
Requirements
Essential Skills & Experience
✔ Production Experience: Familiarity with agency/studio workflows in pre-production and on-set support. ✔ Technical Knowledge: Awareness of tools like Excel, project management platforms, or inventory systems. ✔ Creative Industry Background: Prior work with photographers, stylists, or production teams. ✔ Process Improvement: Ability to identify inefficiencies and propose streamlined workflows.
Get help with your application
Your very own career expert that helps elevate your application to the next level.
Desirable Qualities
✔ Proven ability to work under tight deadlines while maintaining quality. ✔ Strong organisation and multitasking skills in fast-paced environments. ✔ Interest in cutsom SEO and business growth support. ✔ Experience in managing client and vendor relationships. ✔ Additional training and agency experience will support career progression.
What We Expect You to Demonstrate
Own It
- Take full responsibility for sample organisation, shoot coordination, and problem-solving.
- Ensure tasks are completed to a high standard with proactive issue resolution.
Make It Better
- Continuously seek ways to improve efficiency in sample management and shoot workflows.
- Bring innovative solutions that enhance team productivity and outcomes.
Be Human
- Foster positive relationships with colleagues, vendors, and stakeholders through professionalism and care.
- Contribute to a supportive and collaborative work environment.
Decision-Making Authority
- Prioritise sample logistics to meet shoot deadlines.
- Escalate and resolve issues (e.g., missing samples, delays).
- Suggest workflow improvements for operational efficiency.
- Coordinate with teams/vendor teams to streamline shoot preparations.
Support & Development Opportunities
- Training in budget management and financial reporting.
- Upskilling and cross-training to advance in the production pipeline.
- Access to growth-focused development plans.
“It took my CV and asked me questions relevant to understanding what kind of jobs to suggest for me. Suggestions were almost perfect. Jobs were exactly what I’ve been looking for.”
Jessica, London
Skills