Ellison Institute of Technology
Associate Tactical Buyer
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Join us at EIT:
At the Ellison Institute of Technology (EIT), we’re on a mission to translate scientific discovery into real world impact. We bring together visionary scientists, technologists, engineers, researchers, educators and innovators to tackle humanity’s greatest challenges in four transformative areas:
- Health, Medical Science & Generative Biology
- Food Security & Sustainable Agriculture
- Climate Change & Managing CO₂
- Artificial Intelligence & Robotics
This is ambitious work - work that demands curiosity, courage, and a relentless drive to make a difference. At EIT, you’ll join a community built on excellence, innovation, tenacity, trust, and collaboration, where bold ideas become real-world breakthroughs. Together, we push boundaries, embrace complexity, and create solutions to scale ideas from lab to society. Explore more at www.eit.org.
Your Role:
We are looking for an Associate Tactical Buyer to join our Procurement team and support the delivery of an efficient, responsive, and customer-focused procurement service across EIT. In this role, you'll support a variety of procurement activities, including raising purchase orders, liaising with suppliers, tracking orders, resolving invoice queries, and providing day-to-day support to stakeholders across the business.
This is a fantastic opportunity for someone who is organised, proactive, and eager to develop their skills in procurement, supplier management, and purchasing operations. You'll gain valuable hands-on experience and benefit from excellent learning and development opportunities as part of a collaborative and growing team.
Your Responsibilities:
Procurement Administration & Purchasing Support
- Support the end-to-end procurement process from requisition through to payment.
- Create and process purchase requisitions and purchase orders accurately and in a timely manner.
- Assist with issuing purchase orders and obtaining supplier confirmations.
- Support goods receipt activities and invoice processing.
- Maintain accurate procurement records and documentation.
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Stakeholder Support
- Act as a first point of contact for routine procurement queries.
- Provide guidance on purchasing processes and procurement procedures.
- Support internal stakeholders in raising purchase requests and following procurement policies.
- Escalate complex issues to senior procurement team members when required.
Supplier & Order Management
- Assist with supplier communications regarding orders, deliveries, and documentation.
- Monitor order progress and provide updates to stakeholders.
- Help ensure deliveries are completed in line with agreed timelines.
- Maintain positive and professional relationships with suppliers.
Supplier Onboarding Support
- Support supplier onboarding activities and document collection.
- Help track onboarding progress and follow up on outstanding requirements.
- Work with Procurement, Finance, and suppliers to ensure completion of timely onboarding.
Invoice and Query Resolution
- Assist in resolving purchase order, invoice, and receipt discrepancies.
- Liaise with Finance and suppliers to address transactional issues.
- Support efforts to minimise payment delays and operational disruption.
Continuous Improvement
- Identify opportunities to improve procurement processes and administration.
- Support implementation of new procedures, templates, and ways of working.
- Contribute to initiatives that improve stakeholder experience and procurement efficiency.
Essential Skills, Qualifications & Experience:
- Previous experience in an administrative, procurement, purchasing, supply chain, or customer service environment.
- Strong organisational skills and attention to detail.
- Good written and verbal communication skills.
- Ability to manage multiple tasks and priorities effectively.
- Proficiency in Microsoft Office applications, particularly Excel and Outlook.
- Positive, proactive attitude with a willingness to learn.
- Strong customer-service mindset and ability to build relationships with stakeholders.
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Desirable Knowledge, Skills and Experience:
- Experience working within a procurement or purchasing team.
- Exposure to purchase order processing or supplier administration.
- Familiarity with ERP systems such as Oracle Fusion.
- Experience in a scientific, laboratory, research, or higher education environment.
- Studying towards CIPS, or interest in pursuing a procurement qualification.
We offer the following benefits:
- Enhanced holiday. Our annual leave allowance is 25 days plus 8 bank holidays and an additional 3 days between Christmas and New Year. You will also have the opportunity to purchase an additional 5 days annual leave in January and July.
- Pension - Employer contribution 7.5%, minimum employee contribution 5%
- Life Assurance.
- Income Protection
- Private Medical Insurance as standard for you, your partner and any dependents. Including hospital Cash Plan
- Employee discounts
- Electric car scheme
- Nursery Salary Sacrifice scheme
- Cycle to Work Scheme
- Family Planning
- Neurodiversity support including advise and assessments
- Coaching & Therapy services
Working Together – What It Involves:
You must have the right to work permanently in the UK with a willingness to travel as necessary. In certain cases, we can consider sponsorship, and this will be assessed on a case-by-case basis.
You will live in, or within easy commuting distance of, Oxford (or be willing to relocate).
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