Attendance Officer

St Mark's C of E School

St Mark's C of E School is to be a place where students acquire the knowledge and skills to become confident, resilient, lifelong learners who can contribute to the world they live in.

Through our core Christian values of love, service and belonging students will be supported by the whole community, to achieve excellence.

We have an exciting opportunity for an Attendance Officer and Pupil Administrator to join our busy office team. The role will consist of maintaining children's records, new pupil admissions and attendance monitoring whilst working proactively with families on attendance and punctuality.

A keen eye for detail is required to ensure accuracy in all areas of work as well as having creative ideas to encourage children to be in school, every day and on time. Applicants should also be friendly, flexible, approachable and able to interact with children and adults in our diverse community.

An excellent knowledge of ICT and the Microsoft package is essential as is experience of working in a busy office environment. Knowledge of SIMS would be an advantage although full training will be given. An ability to multi task whilst putting our children first is a key requisite for this position as no two days are the same.

A compliance of confidentiality and safeguarding is essential as are excellent communication and customer service skills.

We will welcome part-time applications for this position.

If you feel this may be the role for you and you would like to join our team we would welcome your application.

PURPOSE OF THE POST

To be responsible for the induction, recording and inputting of new pupils.

To monitor and improve the school attendance in partnership with the Head of School Primary and Executive Headteacher.

To organise and maintain pupil records and their associated benefits e.g free school meals.

KEY TASKS

• Successfully process all new pupils, keeping to any deadlines advised by the admissions team whilst ensuring all records are accurate and all parties are communicated with.
• To co-ordinate and process all outgoing pupil records.
• To maintain accurate attendance records as per the LA guidelines, also to monitor, evaluate and link to the school improvement plan. Review regularly with the Senior Team and Education Welfare Officer and highlight concerns.
• To complete attendance actions promptly am and pm ensuring all unaccounted for children are identified and parents/carers contacted.
• To remain up to date with changes to attendance and part time timetabling.
• To be proactive and take steps to improve school attendance through initiatives and referrals as appropriate.
• To liaise with the Pastoral and Safeguarding Officers to ensure vulnerable pupils are attending and contact made swiftly with families and students.
• To monitor late children and put actions in place to ensure the children are in on time every day.
• To administer leave of absence requests.
• Produce penalty notices as required.
• To follow attendance and punctuality school protocols.
• To ensure that attendance interventions are actioned within the agreed timescales.
• Produce attendance data as and when required including evidence reports showing improvements on the attendance of groups and individuals.
• Produce mobility reports as and when required.
• To input accurate data that ensures the SIMS database is maintained.
• Monitor the SIMS email system for any attendance related messages.
• Correctly administer the free school meal system as part of admissions, ensuring all documentation and records are accurate.
• Promote the free school meal service and encourage parents to apply even if they are in receipt of universal free school meals.
• When advised by the Senior Leadership team administer any pupil exclusions ensuring appropriate records are updated.
• Remain up to date with legislation and adhere to all attendance coding instructions.
• Complete statutory returns, for example EHE or part time timetable when instructed.
• To assist with the school census returns, or if needed, submit the census.
• Help maintain the office stationery stocks.
• Process general office tasks such as post, typing and filing. Also, to provide job Cover For Other Team Members When Required.
• To undertake reception duties including meeting and greeting visitors and answering the telephone.
• To provide hospitality and refreshments for visitors to the school.
• To provide First Aid to pupils as required and to maintain the appropriate records.
• To take responsibility for own performance plan and be able to provide evidence of how points have been achieved.
• To maintain an effective and efficient working environment that complies with Health and Safety requirements.
• To support the school values and mission statement at all times.
• To safeguard the children of the school and highlight and concerns or issues to the Senor Leadership team promptly and in a confidential manner.
• To give prompt access to current information regarding school policies as and when required within the restraints of the Freedom of Information Act and the Data Protection Act.
• Any other duties which reasonably fall within the requirements of the post, which may be allocated by the Director of Safeguarding, Attendance and Mental Health.