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Automation Engineer
6-Week Contract: Automation Engineer – Healthcare Automation Pipeline
COMPANY DESCRIPTION
An AI strategy and automation consultancy building AI-native workflows for some of the UK’s leading organisations.
ROLE OVERVIEW
The automation engineer will own the build and delivery of a 5-stage automation pipeline for a private healthcare client, integrated directly into their clinical and administrative stack.
This is a 6-week contract engagement—covering discovery, build, UAT, go-live, and 30-day hypercare. The scope is fully defined, the client relationship is live, and the tech stack is locked. You will be embedded with the ivee delivery team and receive full ownership of the technical build from day one.
The project eliminates 54 hours of manual administrative work per week from a consultant support team. Currently, every consultant appointment generates a patient letter—but it goes through 10 manual steps before reaching the patient. This role involves replacing 9 of those steps with a single automated pipeline, triggered by consultant approval, integrating Meddbase, O365, and Egress.
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KEY RESPONSIBILITIES
- Build a webhook-triggered PDF generation pipeline that fires upon Meddbase letter approval and produces a formatted output via a templating engine
- Implement a consent resolver to read structured fields from Meddbase and route dispatch downstream appropriately
- Develop a CC contact lookup system that resolves recipient addresses from Meddbase, with an AI fallback for missing records
- Build dispatch routing across two encrypted paths:
- Meddbase secure link (no CCs present)
- Egress PDF send (CCs present), plus print handling
- Create status writeback to Meddbase, replacing a parallel Excel log with a live dashboard
- Design and implement an exception queue, real-time failure alerting, and a weekly digest for the ~10% of volume that cannot be auto-resolved
- Lead UAT with the support team in Week 5 and manage go-live in Week 6
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WHAT WE’RE LOOKING FOR
- Proven API integration experience in regulated or data-sensitive environments
- Strong webhook and event-driven architecture expertise
- Hands-on Make.com or n8n automation workflows
- Experience with PDF generation and templating (e.g., Puppeteer, WeasyPrint, or equivalent)
- O365 programmatic email dispatch knowledge
- GDPR-aware data handling (critical—knowledge of patient health records)
- Robust exception handling and failure state management
- Meddbase API experience is a significant advantage
- Egress integration experience is a plus
- Prior work in a CQC-registered or otherwise regulated clinical environment is a plus
- Ability to communicate clearly with non-technical stakeholders
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Jessica, London
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