Wilson James
Aviation Vetting Officer
How your CV stacks up
Upload your CV to see how well it fits this job role
?%
Permanent
Location: Slough - with regular travel across the UK to our other aviation sites
Hours: Full time, Monday - Friday
Pay: £32,000 - £34,000 depending on experience
We are looking for a highly organised and detail-focused Aviation Vetting Officer to join our team. In this critical role, you will manage the end-to-end vetting and pre-employment clearance process for new and existing employees, ensuring full compliance with CAA regulations, airport authority requirements, and Wilson James policies.
You will play a key part in supporting the safe and compliant mobilisation of our workforce across the Aviation sector. This role requires accuracy, efficiency, and the ability to follow established processes while handling sensitive information with the utmost confidentiality.
About The Role
You will:
- Conduct vetting for new and existing employees in line with Wilson James procedures, CAA standards, and ID pass requirements
- Manage background checks (including DBS/CRC, GSAT) via the Vetting Gateway platform
- Act as an Authorised Signatory for Heathrow and other Aviation sites
- Oversee ID pass management
- Coordinate Security Interviews and ID Centre appointments
- Respond to applicant queries and provide guidance via Vetting Gateway
- Chase references when required beyond automated processes
- Support onboarding of pass schemes for new airport contracts
- Maintain accurate records and ensure full compliance with governance standards
- Provide data, reporting, and administrative support to senior stakeholders
- Act as a Subject Matter Expert (SME) for Vetting Gateway and ID Gateway systems
- Ensure strict adherence to GDPR and data protection policies
- Carry out regular system housekeeping
Why Join Us?
- Annual leave entitlement of 22 days, rising to 25 each year.
- Lifestyle Benefits – Mortgage and financial advice, vouchers for various shopping outlets and food stores, employee referral scheme.
- Learning & Development – we actively encourage progression and offer various eLearning courses, progression, training whilst on site, apprenticeships, and in-house training courses.
- Health and Wellbeing – Life assurance scheme, access to mental health support specialists
- Access to an Online GP for you and your dependents.
- Financial support
- Discounts on hundreds of retail sites
- Cycle to Work scheme
Reasons to use Rodeo
Start with a chat, not a search bar
Grad scheme, placement, apprenticeship? Not sure what you want yet — that's fine. Your agent talks it through with you and turns "I have no idea" into a shortlist.
It searches the market for you
Every day your agent scans the market matching roles against what actually matters to you, not just keywords on a CV.
Only hits
No noise. No "maybe this fits." Just roles with a clear explanation of why they're right — and where to focus when applying.
Essential
What we are looking for:
- Exceptional attention to detail
- Strong understanding of GDPR and data protection practices
- Proficiency in Microsoft Office and digital onboarding/vetting systems
- Professional and effective communication skills
- Previous administrative experience
Desirable
- Experience as an Authorised Signatory
- Knowledge of Aviation vetting and CAA requirements
- Experience in a fast-paced, regulated environment
- Strong organisational and administrative skills
- Previous experience working in an airport or aviation setting
- Understanding of equality and diversity principles
Interested? Apply now and let your career take off!
Please be aware that, on occasion, we may close a vacancy earlier than the advertised deadline if we receive a high volume of strong applications
Please Note
Wilson James Limited have a policy on Recruitment of Ex-Offenders and Storage handling, copies of which can be made available upon request
Wilson James is an equal opportunities employer and welcomes applications from all suitably qualified persons regardless of their race, sex, disability, religion/belief, sexual orientation or age. A criminal conviction will not necessarily be a bar to obtaining a position, however each case will be assessed on an individual basis. For information about Wilson James' commitment to Equality, Diversity and Inclusion, https://wilsonjames.co.uk/sustainability
Get help with your application
Your very own career expert that helps elevate your application to the next level.
Wilson James have been raising standards in security, construction logistics, aviation services, and technology for over 30 years. With 5,000 employees and a presence across over 300 client sites all over the UK, we are dedicated to delivering tailored solutions and top-tier customer service. As a leading managed service provider, we prioritise safety, efficiency, and customer satisfaction. Joining Wilson James offers the excitement of working with diverse, vibrant clients, making for a dynamic and engaging workplace.
Internal Applicants
At Wilson James, we support career growth and offer internal mobility to help employees explore new roles and advance within the company. Committed to promoting from within, we provide clear career pathways and continuous skill development. Unlock your potential by applying for exciting internal opportunities and new challenges
If you are currently employed under TUPE terms and conditions, please note that successful appointment to this role will be on Wilson James standard terms and conditions.
Please note that successful internal applicants will be appointed on the terms and conditions applicable for this role and as detailed above, current terms and conditions will not apply.
Apply Now
Location
CLC
Wilson James Ltd, Colnbrook Logistics Centre, Colnbrook Bypass, Slough, Berkshire, UK, SL3 0EB
Show Nearby
Train Stations | Bus Stations | Gyms | Cafés | Airports
“It took my CV and asked me questions relevant to understanding what kind of jobs to suggest for me. Suggestions were almost perfect. Jobs were exactly what I’ve been looking for.”
Jessica, London
Skills
Location