JAMES WILSON LIMITED
Aviation Vetting Officer
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Aviation Vetting Officer
Aviation Vetting Officer – Permanent
Vacancy Reference: 4897 Location: Slough – with regular travel across the UK (key airport sites) Hours: Full-time (Monday–Friday) Salary: £32,000–£34,000 per annum (DOE)
About the Role
We seek a meticulous Aviation Vetting Officer to oversee end-to-end pre-employment clearance, ensuring CAA compliance, airport authority standards, and adherence to Wilson James policies across our aviation workforce.
This critical role combines vetting expertise, security governance, and administrative support to safeguard workforce mobilisation. You’ll handle sensitive data with confidentiality while maintaining high operational efficiency.
Key Responsibilities
- Conduct procedural vetting for new/existing employees, aligning with:
- Wilson James procedures
- CAA regulations
- ID pass requirements
- Manage background checks via Vetting Gateway, including:
- DBS checks
- GSATs (Governing Security Authorities & Trustees)
- CRC (Criminal Records Checks)
- Act as an Authorised Signatory for Heathrow and other aviation sites
- Coordinate ID pass management, Security Interviews, and ID Centre appointments
- Clear applicant queries via Vetting Gateway, track references, and resolve exceptions
- Support new airport contract pass scheme onboarding
- Maintain audit-ready records ensuring compliance with governance standards
- Provide data-driven reporting and administrative backing to senior stakeholders
- Subject Matter Expert (SME) status for:
- Vetting/Gateways systems
- GDPR/data protection principles
- Conduct system housekeeping, including regular updates
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Essential Requirements
- Exceptional attention to detail
- Strong GDPR/data protection knowledge
- Proficiency in Microsoft Office + digital vetting/administrative systems (e.g. Vetting Gateway)
- Clear communication skills (both written and verbal)
- Professional administrative experience
Desirable Qualifications
- Prior Authorised Signatory authority (aviation/pre-employment vetting)
- Aviation vetting/CAA regulations familiarity
- Secured background in regulated industries.
- Proven equality & diversity awareness
- Fast-paced/regulated environment experience
What We Offer
Work-Life Balance
- 22 days annual leave (rises to 25/year)
- Flexible leave progression
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Support & Wellbeing
- Mortgage/financial advice, shop food vouchers, employee referral scheme
- ** accessed via an online GP** portal, with mental health specialists
- Life assurance scheme, confidential 24/7 support helpline, wellbeing web resources
Growth & Reward
- e-learning/library with dedicated career development resources
- Apprenticeship programs + in-house training
- Discounted retail/leisure across UK retailers
- Cycle-to-Work discount scheme
Company Commitment
Wilson James champions diversity, inclusion, and safety over three decades. As a leading managed service provider, we balance challenging aviation/construction sites with continuous professional development.
TUPE note: Internal applicants will transition solely to standard Wilson James terms. For additional details: Sustainability Policy.
Ready to take your career network to new heights? Apply now—vacancies subject to early closure.
Apply Now | Learn more | Jennifer Stone: Recruiter Contact
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