University Hospitals Birmingham NHS Foundation Trust
Band 4 Project Research Administrator
How your CV stacks up
Upload your CV to see how well it fits this job role
?%
Job Summary
The Project Research Administrator will be a member of the National Institute for Health and Care Research in Device, Digital and Robotics (HRC-DDR) team and will act as the first point of contact for all enquiries/queries to the NIHR HRC-DDR delivery team. The post holder is expected to develop a full understanding and overview of the team's workload including all research applications and studies, managing a research email account, telephone calls, and organising meetings. The post holder will work under the direction of the Programme Managers, Portfolio Manager, and Project Research Officers, undertaking specific administrative duties, and handling sensitive data to meet local UHB and NIHR requirements. The post holder will work closely with colleagues across the research infrastructure contributing to the management and administration of study feasibility, set-up & delivery. It is essential that the post holder exercises initiative and judgement using acquired skills and knowledge, maintaining confidentiality at all times. This job role will involve close co-ordination with key stakeholders (internal and external HEI, NHS, commercial), clinical and academic staff.
Main Duties, Tasks & Skills Required
The Project Research Administrator will:
- Manage a busy and demanding "Research" email account, acting as a first point of contact for all enquiries/queries.
- Arrange meetings, taking formal minutes, confirming attendance, and receiving apologies where appropriate, and ensuring follow-up of actions and appropriate reporting.
- Organise booking of meeting rooms and preparation of rooms for meetings, including catering where necessary.
- Take personal responsibility for auditing administrative systems within the remit of the post, in the light of good office practice to ensure they remain responsive and efficient.
- General administration duties to support the research team including coordinating phone calls; general filing; printing; requesting, obtaining, and tracking study materials; maintaining up-to-date contact/circulation lists.
- Coordinate the archiving of study documentation, notifying all departments and research team members of study closure and preparing essential documentation.
- Compile and input data using specific formatting techniques into the appropriate database systems.
- Work with the HRC-DDR team to adapt and improve the local research processes and maintain current knowledge of NIHR HRC processes.
- Support and contribute to relevant research projects as appropriate under supervision of the project research officer.
Reasons to use Rodeo
Start with a chat, not a search bar
Grad scheme, placement, apprenticeship? Not sure what you want yet — that's fine. Your agent talks it through with you and turns "I have no idea" into a shortlist.
It searches the market for you
Every day your agent scans the market matching roles against what actually matters to you, not just keywords on a CV.
Only hits
No noise. No "maybe this fits." Just roles with a clear explanation of why they're right — and where to focus when applying.
About Us
University Hospitals Birmingham NHS Foundation Trust strives to have an inclusive culture where everyone feels like they belong, can thrive, knows that they add value, and feels valued. We do this by developing compassionate and culturally competent leaders, being values driven in all that we do, and by creating a welcoming and inclusive workplace that thrives on the diversity of our people. As such, we want to attract and recruit talented individuals from all backgrounds, and for each of you to feel supported for the diversity you bring, to achieve your full potential. For those staff with a disability, including physical disability, long-term health condition, mental health, or neurodiverse condition, this also means being committed to making reasonable adjustments needed for you to carry out your role.
Job Description
Please Note: For a detailed job description for this vacancy, please see the attached Job Description
Person Specification
Qualifications
Essential
- Good General Education (e.g. GCSE English and Maths A-C GCSE LEVEL 9-4)
- Educated to NVQ level 3 in a health-related discipline or equivalent relevant experience.
- Knowledge of administrative procedures, including specialised IT systems and project management, acquired through formal training or equivalent relevant experience.
- Evidence of continuous professional development.
Experience
Essential
- Previous experience of supporting projects in a research or healthcare context (University/NHS).
- Good understanding of principles of good clinical practice (GCP)
- Experience of dealing with the Public/Customer service experience
- Experience of working in an administrative role with a proven track record of problem-solving
- Evidence of a methodological approach and effective organisational skills
- Comprehensive understanding of the importance of confidentiality and information governance.
Desirable
Get help with your application
Your very own career expert that helps elevate your application to the next level.
- Knowledge of medical terminology
Additional Criteria
Essential
- Excellent IT skills including use of Microsoft Office software and email.
- Ability to work independently and to prioritise and manage own workload
- Strong use of initiative and problem-solve
- Able to multi-task and work to deadlines
- Flexible and adaptable to the changing requirements of project delivery.
- Ability to work under pressure whilst meeting deadlines
- Willingness and flexibility to adjust to the changing requirements of project delivery & workload
- Actively manage own personal development.
- Ability to convey information clearly and concisely.
- Excellent attention to detail
- Excellent interpersonal skills, able to communicate effectively at all levels
- Ability to work effectively within a team
- Enthusiastic and self-motivated
- Ability to demonstrate integrity and common sense
- Ability to use initiative to seek out information when not readily available
- Able to demonstrate a commitment to and understanding of the importance of treating all individuals with dignity and respect appropriate to their individual needs.
- Must be able to demonstrate an understanding of equality and diversity.
- The post holder may sometimes be required to assist with studies out of normal office hours.
- The post holder may be required to represent the NIHR UHB HRC at external national events and conferences.
- The post holder will be required to work and travel across all UHB sites as required
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975, and as such, it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
For Help With Your Application, Contact
Deborah Milligan
01213718524
Pay scheme
Agenda for Change
Band
Band 4
Salary
£28392.00 to £31157.00 Yearly
Contract
Fixed Term
Duration
24 Month(s)
Working pattern
Full-Time, Flexible Working
Reference number
304-1099871
Job locations
Queen Elizabeth Hospital
Mindelsohn Way
Birmingham
West Midlands
B15 2TH
Attachments
Job Description
JD PS.pdf – 437KB Opens in a new window
“It took my CV and asked me questions relevant to understanding what kind of jobs to suggest for me. Suggestions were almost perfect. Jobs were exactly what I’ve been looking for.”
Jessica, London
Skills