University Hospitals Birmingham NHS Foundation Trust
Band 4 Research Administrator/Co-ordinator
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Job Summary
An exciting opportunity has arisen for an enthusiastic and motivated member of staff to join our Research and Innovation (R&I) Department at University Hospitals Birmingham.
We are looking to recruit a Band 4 Research Secretary / PA to provide comprehensive secretarial and administration support to the senior leadership team within the RD&I Department.
The successful candidate will be based on site within the Institute of Translational Medicine (ITM) at QEHB. The post holder is required to work effectively with all members of the team to support the effective and smooth running of the department.
For an informal chat about this role please call Kellie Ward on 0121 371 4200 or email kellie.ward@uhb.nhs.uk
Main Duties, Tasks & Skills Required
This role requires experience in complex diary and inbox management for the Senior RD&I Team.
- Drafting meeting agenda's
- Organising room bookings for meetings
- Formatting and distributing meeting papers
- Accurate formal minute taking
- Providing administrative support for local, divisional and national meetings
- Organising travel, hospitality and accommodation
- Use of Finance systems for ordering and processing payments
- Booking rooms for research teams, Site visits and Audit Monitoring
- Inbox monitoring and escalation of urgent matters and deadlines
This role will require an individual with excellent organisational and communication skills, effective time management, and the ability to work with minimum supervision. Also required is experience in all Microsoft packages.
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About Us
University Hospitals Birmingham NHS Foundation Trust strives to have an inclusive culture where everyone feels like they belong, can thrive, knows that they add value and feels valued. We do this by developing compassionate and culturally competent leaders, being values driven in all that we do and by creating a welcoming and inclusive workplace that thrives on the diversity of our people. As such we want to attract and recruit talented individuals from all backgrounds, and for each of you to feel supported for the diversity you bring, to achieve your full potential. For those staff with a disability, including physical disability, long term health condition, mental health or neurodiverse condition, this also means being committed to making reasonable adjustments needed for you to carry out your role.
Job Description
Please Note: For a detailed job description for this vacancy, please see attached Job Description
Person Specification
Qualifications
Essential
- Good General Education (e.g. GCSE English and Maths A-C GCSE LEVEL 9-4
- Business Administration NVQ level 3 or equivalent experience in an Administrative environment
Experience
Essential
- Experience of dealing with the Public/Customer service experience
- Experience of working in a Secretarial/ Administrative role with a proven track record of problem solving
- Experience of dealing with the Public/Customer service experience
- Good Organisational skills
- Able to use own initiative and deal with the unpredictable
- Able to work under pressure and to multi-task
- Able to work to deadlines
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Desirable
- Experience of working in a busy environment
- Experience of working in Healthcare
- Previous experience of transcribing formal minutes
Additional Criteria
Essential
- Work effectively and flexibly as part of a team to meet the needs of the services
- Confident in dealing with people at all levels
- Must be able to demonstrate an understanding of equality and diversity
- Mature open and flexible approach to work
- Demonstrates care and compassion
- Good inter-personal and communication skills
- Good organisational skills
- Ability to travel to multiple sites
Desirable
- Ability to work under pressure and deal with stressful situations
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
For Help With Your Application, Contact
Kellie Ward
kellie.ward@uhb.nhs.uk
0121 371 4200
Pay scheme
Agenda for Change
Band
Band 4
Salary
£28392.00 to £31157.00 Yearly
Contract
Fixed Term
Duration
12 Month(s)
Working pattern
Full-Time, Flexible Working
Reference number
304-1100892
Job locations
Queen Elizabeth Hospital
Mindelsohn Way
Birmingham
West Midlands
B15 2TH
Attachments
Job Description
Band 4 JD PS.pdf – 388KB Opens in a new window
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