Belfast Health and Social Care Trust
BHSCT_Band 6 Clinical Nurse Facilitator - Care Home Support Team
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**administrative Support Assistant (Temporary) Location: Belfast Health and Social Care Trust (HSCT), Administration Building (K) Salary: £38,682 – £46,580 (Band 6) Contract: Temporary Closing Date: Tue, 14 July 2026 @ 4:30 PM Starting Date: 29/06/26
About the Role
The successful candidate will support operational functions across the Belfast HSCT, working within a dynamic and inclusive environment. This role is essential to the smooth running of administrative services, ensuring high standards of professionalism and efficiency.
Job Duties (Key Responsibilities)
- Provide frontline administrative support, including file management, appointment scheduling, and communication coordination, to ensure internal and external queries are handled efficiently.
- Operate core administrative systems, including document management software, financial recording tools, and patient/HR databases with accuracy.
- assist with clerical tasks such as typing, proofreading, and handling correspondence on behalf of senior staff where appropriate.
- Monitor and escalate administrative issues to ensure adherence to clinical and departmental procedures.
- Collaborate with cross-sectional teams to streamline workflows and maintain HSC policies, Health Service Executive (HSE) protocols, and data protection regulations (e.g. GDPR/HGDPR).
- Maintain a high level of confidentiality and discretion at all times, in line with trust-wide data protection measures.
- Provide a first-line support point for staff, ensuring queries are addressed promptly and professionally.
- Help maintain a welcoming, supportive, and accessible administrative environment, adhering to HSC’s Diversity and Equality commitments.
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Ideal Candidate Profile
Successful applicants will typically demonstrate:
- Certified NVQ Level 2 or equivalent in Business Administration, Medical Secretarial, or related sectors (or relevant experience; qualifications will be considered in lieu).
- Proven experience in a help-desk, receptionist, or executive administrative capacity, preferably in a healthcare, government, or corporate setting.
- Strong organisational abilities, with a commitment to time management and prioritisation in a fast-paced environment.
- Technical proficiency in Microsoft Office Suite (Word, Excel, and Outlook) and adaptability with specialist software.
- Excellent communication and interpersonal skills with the ability to maintain professional diplomacy in both written and verbal interactions.
- A commitment to confidentiality and data security, including disclosure outcomes in line with Trust policies.
- Familiarity with HSE governance frameworks, Scottish healthcare policies, and NISV practice guidance (optional but beneficial).
Eligibility & Criteria
- Recruits should possess safe working rights in the UK and be able to provide proof of valid ID/relevant immigration status for pre-employment checks.
- As a general rule, applicants should either be under the age of 66 (as per NHS/HSC pension eligibility) or meet exceptions as outlined in the Rules of the HSC Pension Scheme.
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Working Arrangements & Flexibility
We firmly support flexible working requests from day one for all permanent/continuing roles. While this post has not specified a hybrid or part-time model, we are open to reasonable flexible arrangements should demand or shift patterns allow. If you have special logistical needs (e.g. caring responsibilities, long commutes), please raise these in your application.
Notes
- Interviews will be organised soon after the closing date (date TBC; further updates will be provided via email).
- submissions are priority based, so eligibility documentation, references, and DBS must arrive the same day your CV/application.
- All part-time staff can access the -one part-time waiting list if suitable roles arise.
- Should your formal application not cover the full criteria, longer-term staff who align with the core requisites will remain able to apply for part-time substitutes via the established system.
How to Apply applications must be submitted online. For any technical or accessibility support, contact the Admin Team at registrar@uestc.nhs.uk. If posting a paper application, send it to:
Recruitment Shared Services, Rosewood Villa, Longstone Hospital Site, 73 Loughgall Road, Armagh, BT61 7PR
For further assistance, visit our job portal help. This vacancy title is subject to updates; confirm employing policy changes at point of hiring.
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