Newcastle University
B&I Operations and Support Co-ordinator
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B&I Operations and Support Co-ordinator
Support Administrator (Commercial/Innovation Project Activities)
Full-Time Equivalent Salary: £32,080 to £33,002 per annum, + progression to £34,610
Hours: Part-Time: 18.5 hours per week Contract: Fixed-term (12 months)
Closing Date
19 July 2026
About the Role
Newcastle University seeks a Support Administrator for its Innovation and Commercialisation team, based in the Business & Innovation Office (B&I). In collaboration with colleagues, this role will focus on:
- Managing and supporting the tendering process (including registrations to tendering portals)
- Assisting in the preparation of tender proposals via the collation of diverse University resources
- Providing consultancy and administrative support in compliance with contractual and ethical governance
- Third-party partnership liaison, stakeholder engagement, and process development
The role is designed as a secondment opportunity and encourages flexible working arrangements such as shared assignments.
For further enquiries contact: christine.younger@newcastle.ac.uk
(Requisition ID: 29511)
Key Responsibilities
Commercial/Innovation Project Support
- Manage the University’s tendering portal registrations—ensuring submissions are accurate, timely, and aligned with deadlines.
- Develop an internal database enabling efficient portal registrations via collated cross-departmental data.
- Assess upcoming opportunities (horizon scanning) and track potential registration needs.
- Support the development and submission of tender proposals, including data-driven evidence collection and pricing models.
Consultancy & Administrative Coordination
- Administer economic costing and provide pricing guidance to consultancy departments.
- Liaise with the University’s Legal team to ensure compliant contractual agreements.
- Represent internal/external stakeholders and advocate University interests in commercial partnerships.
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Process & Knowledge sharing
- Engage in stakeholder dialogue, events, and awareness-raising initiatives (i.e., internal University briefings).
- Maintain clear records in University systems in relation to assigned commercial activities.
- Use analytical skills to forecast needs, produce reports and present insights to inform decision-making.
- Troubleshoot, refine, and inform enterprise policies and procedures, including governance/ethical compliance.
Cross-Disciplinary Collaboration
- Provide pro-active administrative support across both B&I operations and Broader Newcastle Innovations team.
- Work with Faculty staff and Central Services to ensure seamless project execution.
Requirements
Essential Skills & Experience
- Basic grounded knowledge of commercial/innovation concepts in a university setting.
- Demonstrated ability to:
- Conduct analyses and compile clear reports/documents.
- Collaborate cross-departmentally for efficient processes (including maintaining complex data sets).
- Communicate effectively both verbally and in writing.
- Strong teamwork and problem-solving skills, plus the enthusiasm to support the University’s knowledge exchange goals.
- Ability to prioritise workloads and meet tight deadlines in a demanding environment.
- Experienced in internal University processes, with the capacity to build and maintain relationships at all levels (internal team/senior managers/external partners).
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Required Qualifications
- Minimum of A Level equivalent education.
- Excellent literacy and numeracy skills to handle document/financial preparation.
Preferred Attributes
| Leadership | Strong planning/organisational skills with resource prioritisation. |
|---|---|
| Service Excellence | Proactive in recognising stakeholder expectations, delivering shared success. |
| Communication | Tailors information for clarity, promoting two-way engagement. |
| Collaboration | Contributes positively to teamwork, supporting a diverse values-driven approach. |
About Newcastle University
Newcastle University is recognised for its commitment to equality, diversity and inclusion, proudly awarded:
- Athena Swan Gold Award (gender equality champions in academia).
- Race Equality Charter Bronze (anti-racism efforts).
- Disability Confident Leader (guaranteed interviews for disabled applicants against role criteria).
- Member of Euraxess Network (security for cross-border researchers).
As a University of Sanctuary, we enrol and support people displaced by persecution and violence. Let us know in your application if you require tailored assistance to participate fairly in this process.
Our generous benefit package includes:
- + generous holiday allowance (+ option to purchase additional days).
- Pension and health schemes.
- Flexible working provisions to accommodate individual needs.
How to apply:
Please email your curriculum vitae and covering letter to emily.wallace@newcastle.ac.uk referencing ID_29511.
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