Bertelsmann-Jobs
Bibliographic Metadata Assistant (7-month FTC)
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Job Description
We are looking for a Bibliographic Metadata Assistant to join our exciting team on a 7-month fixed-term contract.
You will be the key point of contact for assistance within the Bibliographic Metadata Operations team, with primary responsibility for supporting the Bibliographic Metadata Coordinators with their divisional scheduling, reports, metadata enrichment and cleansing tasks, as well as support for the rest of the wider Bibliographic Metadata & ONIX team where required.
Key Responsibilities:
- Work with the rest of the Bibliographic team to manage the central Bibliographic inbox. Respond quickly and accurately to enquiries within our SLA.
- Run vigorous regular cross-divisional checks and comprehensive operational reports guaranteeing title metadata is complete and accurate and there are no gaps in our checking processes.
- Converse with the Bibliographic coordinators and other members of the department to take on tasks normally performed by them, either to free up their time or to provide cover in times of absence.
- Step in to help with large new title requests, primarily from PRH Children’s and PRH Audio divisions.
- Taking minutes at the weekly team meeting and circulating.
- Carry out regular tasks in conjunction with the coordinators such as weekly reports to the business.
- Developing working relationships with colleagues across the business: the editorial teams primarily, and others including production, inventory, sales.
What you’ll bring
Essential criteria:
- Ability to communicate effectively with people at all levels, in email, phone and in person
- Strong organisational skills
- Willingness to learn about the Biblio3 system and become highly skilled
- Good working knowledge of Microsoft Excel and ability to process large quantities of bibliographic data
- Ability to prioritise and manage time and duties effectively both independently and collectively as a member of the team
- Publishing experience is not required, however, a passion for metadata and the world of books would be advantageous
- Comfortable working independently and able to be resourceful
- Ability to be confident in asking for help and flagging issues
- Ability to work effectively with a wide range of people both internally and externally
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Disability Confident
As a Disability Confident Committed organisation, we offer interviews to candidates with a disability who meet the essential criteria for the role and opt in on their application form.
If you would like to be considered under our Disability Confident Scheme for this recruitment process, please include the following code at the start of your cover letter: [Recr – TTL 351]
Please do not provide any additional information beyond the code in your cover letter. We encourage you to tell us about any reasonable adjustments you may need by emailing [email protected].
Application instructions
Please apply with your CV and cover letter outlining why you are the right candidate for the role by 11:59pm on 22nd July 2026.
Please ensure you include a cover letter, as it is a crucial part of our assessment process. The cover letter offers an opportunity to show how your experience and interests align with the role requirements. Typically, we expect the cover letter to be no more than one or two pages in length.
Please note we are looking for someone to join the team as soon as possible, but we are also happy to accommodate a reasonable notice period for the right candidate.
We anticipate a two-stage interview process which will include a virtual first-stage interview and in-person second stage interview. We are happy to discuss this further with you throughout the recruitment process.
Here at Penguin, we believe in the power of authenticity and human creativity. When you apply for a position, we want to encourage you to showcase your unique voice. Throughout our recruitment process, please share your own thoughts, experiences, and skills. This helps us get a true sense of who you are and what you might bring to our team.
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Salary
£29,000 plus benefits.
Hybrid working
While our offices across the UK are places to connect, collaborate and celebrate with colleagues, we recognise that flexibility around where you work is just as important. For this role we expect the successful candidate to work from our London-based office a minimum of two days per week, on Tuesdays and Thursdays, and offer the remaining three days to be worked remotely.
Additional Information
Disclosure requirements pertaining to the collection of your personal data:
Responsible for processing the information provided in your application is the company specified in the job advertisement, with its registered office as indicated. The company processes your data for the purpose of establishing an employment relationship on the basis of Art. 6 (1) b GDPR / Section 26 (1) sentence 1 BDSG. The retention period for your data is determined by the statutory time limits applicable in the respective country, beginning upon completion of the recruitment process. You can find these here. You can contact the company’s Data Protection Officer at the above-mentioned postal address. Further information on data protection and your rights can be found here. Recruiting-Platform powered by SmartRecruiters.
LegalEntity: The Random House Group Limited
Compensation: up to GBP 29000 - yearly
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