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We are seeking a Bid Writer to develop high-quality, compliant bid responses that support business growth. Working across the business, you will create clear, compelling proposals, manage bid submissions and ensure customer requirements are met. This standalone role requires strong organisation, communication, and writing skills, with the ability to use AI and digital tools to enhance bid quality and efficiency. This is a hybrid position that will require some attendance to our Manchester office.
About Aerivo
At Aerivo, we help airports keep people moving efficiently, safely, and seamlessly. Our technology supports the critical operational decisions airports make every day, providing the clarity, confidence, and continuity needed to manage complex environments and deliver exceptional passenger experiences.
Built on decades of aviation expertise, we combine deep industry knowledge with cloud technology, AI, and continuous innovation to help airports operate with confidence. Our solutions simplify operational complexity, strengthen what already works, and help our customers prepare for the future.
As part of the Modaxo family, we combine the agility and expertise of a specialist airport technology business with the strength and long-term backing of a global technology organization.
Great technology starts with great people! As a global business, our people collaborate across countries, time zones, and cultures, bringing together diverse perspectives, expertise, and experience to solve complex challenges and deliver exceptional solutions for our customers.
We foster a collaborative, inclusive, and forward-thinking culture where ideas are valued, innovation is encouraged, and continuous improvement is part of everyday work.
Every role at Aerivo contributes to helping airports operate with clarity, confidence, and continuity.
Role Purpose
The Bid Writer is responsible for managing the end-to-end bid process, coordinating and producing high-quality, compelling, and compliant responses to Requests for Proposal (RFPs), Requests for Information (RFIs), Pre-Qualification Questionnaires (PQQs), tender opportunities, and other customer proposals. Working closely with stakeholders across the business, you will coordinate bid activity, interpret customer requirements, develop persuasive content by translating complex technical, commercial, and operational information into compelling customer-focused proposals that clearly communicate our value proposition and maximise the opportunity to win new business.
This is a standalone role requiring excellent organisation, project management, and communication skills. Acting as the central point of coordination throughout the bid lifecycle, you will work collaboratively with colleagues across multiple business functions and global locations to deliver successful submissions that reflect the company products and services.
As part of our commitment to innovation, you will leverage AI and other digital technologies to improve efficiency, consistency, and quality of bids while applying professional judgement to ensure every submission remains accurate, compliant, and tailored to each customer's requirements.
Here's What Great Looks Like
- Delivering high-quality, compelling, and compliant bid submissions on time, every time.
- Becoming a trusted partner to stakeholders across the business, enabling effective collaboration and successful bid delivery.
- Producing persuasive, customer-focused proposals that support business growth and improve bid success.
- Improving efficiency, consistency, and quality through the effective use of AI, knowledge management, and continuous improvement.
- Maintaining exceptional standards of accuracy, professionalism, and attention to detail in every submission.
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Key Responsibilities
Bid Management
- Reviewing RFPs, RFIs, PQQs, and other tender opportunities to understand customer requirements, evaluation criteria, and submission deadlines.
- Supporting bid qualification activities by identifying requirements, risks, dependencies, and resource requirements.
- Developing bid plans, timelines, and milestone trackers to ensure successful delivery.
- Coordinating bid kick-off meetings, agreeing responsibilities, timelines, and deliverables.
- Monitoring progress throughout the bid lifecycle, proactively managing risks, and escalating issues where appropriate.
- Managing the end-to-end bid process from qualification through to submission.
- Coordinating contributions from internal stakeholders.
- Ensuring all submissions comply with customer requirements and internal governance processes.
- Coordinating final document assembly, approvals, and submission activities.
Content Development
- Producing compelling, persuasive, and customer-focused responses to RFPs, RFIs, PQQs, and tender opportunities, ensuring responses are aligned to customer requirements, published evaluation criteria, and scoring methodologies where applicable.
- Developing clear win themes and messaging that effectively communicate the organisation's value proposition and differentiators.
- Translating complex technical, commercial, and operational information into compelling customer-focused narratives.
- Working collaboratively with subject matter experts to challenge, refine, and strengthen content, ensuring responses are clear, accurate, compelling, and aligned to customer requirements.
- Editing, proofreading, and refining contributions from subject matter experts, ensuring responses are clear, consistent, and supported by relevant evidence, case studies, metrics, and customer outcomes wherever possible.
- Ensuring all documentation reflects the organisation's brand, tone of voice, and professional standards.
Knowledge Management
- Maintaining and continuously improving the bid content library, templates, and knowledge repository.
- Developing reusable content that improves efficiency while ensuring responses remain tailored to individual customer requirements.
- Capturing new content, case studies, and lessons learned following bid submissions.
- Maintaining appropriate version control and document governance across bid documentation, templates, and reusable content.
- Reviewing existing content regularly to ensure it remains accurate, relevant, and aligned with current products, services, and messaging.
AI & Continuous Improvement
- Using AI and other digital technologies to support research, opportunity analysis, content development, editing, compliance checking, and document production while maintaining responsibility for the quality and accuracy of all submissions.
- Identifying opportunities to improve bid processes, collaboration, and overall efficiency.
- Contributing to post-submission reviews, capturing feedback, and lessons learned to improve future submissions and increase win rates.
- Championing continuous improvement and the adoption of best practice across the bid process.
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Stakeholder Collaboration
- Building trusted relationships with stakeholders across multiple business functions and global locations. Collaborating closely to ensure submissions align with customer expectations and commercial objectives.
- Acting as the central point of coordination throughout the bid process, ensuring contributors understand priorities, responsibilities, and deadlines.
- Communicating progress, risks, and key milestones to stakeholders throughout the bid lifecycle.
Quality Assurance
- Ensuring every submission is accurate, compelling, compliant, and professionally presented.
- Reviewing submissions against customer evaluation criteria and submission requirements.
- Maintaining exceptional attention to detail throughout the bid lifecycle.
- Ensuring consistency of messaging, formatting, branding, and document quality.
Skills, Knowledge & Experience
- Proven experience managing the end-to-end bid process from opportunity through to submission.
- Experience producing compelling proposals, bids, or tender responses, with the ability to develop persuasive, customer-focused content.
- Strong storytelling skills with the ability to translate complex technical, commercial, and operational information into compelling customer-focused narratives that clearly communicate value and differentiate our solutions.
- Excellent project management and organisational skills, with the ability to manage multiple concurrent bids and competing priorities.
- Experience coordinating input from multiple stakeholders and maintaining momentum against demanding deadlines.
- Strong analytical skills with the ability to interpret tender documentation, identify evaluation criteria, and develop compliant responses.
- Ability to critically review, challenge, and synthesise information from multiple contributors to produce clear, concise, and persuasive customer-focused responses.
- Exceptional attention to detail and commitment to producing high-quality work.
- Experience using AI tools to support research, content development, editing, and compliance checking while applying critical thinking and professional judgement.
- Excellent communication, influencing, and relationship-building skills.
- Experience within a SaaS, technology, or business services environment.
- Experience maintaining bid libraries, knowledge repositories, or content management systems.
- Understanding of commercial proposals and pricing submissions.
- Experience reviewing technical documentation and translating complex information into customer-focused responses.
Our Values and Behaviours
- Integrity is our cornerstone: we act with honesty and strong moral principles in all business dealings.
- We embrace Transparency and ensure open and honest communication at all levels.
- We think long term but act with urgency: we balance strategic foresight with prompt action.
- We stay humble and curious and are always learning. We foster a growth mindset and a culture of continuous improvement and innovation.
- High autonomy demands high accountability: we empower our employees and hold them responsible for their actions.
- Investing in our people is paramount: we believe in nurturing talent and supporting professional growth.
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