Link UP London
Booking Process Automation Support Volunteer
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Link UP London connects people with professional skills to charitable organisations that need those skills on short-term structured Skilled Volunteer engagements. We are looking for a keen, experienced volunteer for the following project.
Who we are looking for:
We are seeking a Skilled Volunteer with expertise in workflow automation to streamline Leaves Breathe's bookings and invoicing process. The ideal candidate will have hands-on experience with tools such as Zapier or Make, and familiarity with Google Sheets and Xero, to help build a seamless, end-to-end automated system.
Project Brief:
As Leaves Breathe grows, they are looking to bring greater efficiency to their bookings workflow. Their current process has identified gaps that, with the right automation in place, can be resolved to save time and reduce manual administrative effort across the team.
The Skilled Volunteer will:
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- Embed a digital lead contact form finalising enquiry details and triggering delivery of their Terms & Conditions and Health & Safety policy for sign-off.
- Automate the transfer of lead contact form data into a shared spreadsheet (e.g. Google Sheets) accessible to the wider team.
- Automate the creation of draft invoices in Xero triggered by new booking entries, ready for team review.
Who You’ll Be Supporting:
Leaves Breathe is a non-profit on a mission to advance environmental protection through the creation and enhancement of community green spaces across Greater London. They specifically target areas with limited access to green space or funding, connecting corporate volunteers and professional gardeners with communities that need them most. All profits are reinvested directly into the green spaces and communities they serve — and with corporate partners including National Grid and Accenture already among their ‘Green Heroes’, their impact continues to grow.
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Your Impact:
By putting a reliable, automated system in place, this project will free up valuable time at Leaves Breathe — enabling them to book more volunteer sessions and focus their energy where it truly matters. For the Londoners living in under-served communities with little access to quality green space, that means more corporate volunteers showing up, more gardens transformed, and more vibrant, welcoming outdoor spaces to enjoy.
Please note: This project has an estimated time commitment of 2 hours per week for 3 months, totalling around 24 hours. All Link UP London Skilled Volunteering Projects are designed to work flexibly around the schedule of the Skilled Volunteer. This time commitment can be agreed and spread over a time frame that works for both the Skilled Volunteer and the SGO they are supporting.
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