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Bookkeeper
Be-Kin Interior Design Studio
Location: 110 Gloucester Avenue, NW1 8HX
Job Type: Part-time
Reports to: Wren Loucks, Creative Director
About Be-Kin
Be-Kin is an interior design studio focused on creating spaces that stimulate wellbeing. As the studio grows, we're looking for a detail-oriented bookkeeper to keep our finances organised and our FF&E procurement running smoothly.
Role Overview
We're seeking a Bookkeeper to manage day-to-day financial administration in Xero and support the procurement process for FF&E (furniture, fixtures & equipment) across our design projects. This is a hands-on role that blends traditional bookkeeping with project-based purchasing coordination specific to the interior design industry — ideal for someone who enjoys structure, accuracy, and keeping multiple moving pieces on track.
Key Responsibilities
Bookkeeping & Xero Management
- Maintain accurate day-to-day financial records in Xero, including accounts payable and receivable
- Reconcile bank accounts, credit cards, and vendor statements
- Process supplier invoices and client billing in a timely manner
- Track project-level costs and profitability, ensuring correct job/project coding in Xero
- Prepare and issue client invoices, including deposit and progress billing tied to design milestones
- Manage payment runs and follow up on outstanding receivables
- Support preparation of financial reports (P&L, cash flow, project cost summaries) for the accountant and Wren Loucks to review
- Prepare quarterly VAT return
- Liaise with the studio's external accountant for VAT, tax, and year-end processes
- Keep chart of accounts, tracking categories, and Xero workflows organised and up to date
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FF&E Procurement Support
- Process purchase orders for furniture, fixtures, and equipment across active design projects
- Track FF&E budgets against actuals per project, flagging variances early. You will do this on Estimac/PC software, Xero and our excel spreadsheets
- Log and track deposits, balance payments, and freight/shipping costs for FF&E orders
- Reconcile supplier invoices against purchase orders and quotes before payment
- Maintain organised procurement records (POs, tracking sheets, vendor pricing) for each project
About You
- Proven bookkeeping experience, ideally 3+ years, with strong working knowledge of Xero (essential)
- Experience in interior design, architecture, or a project-based creative industry is highly desirable
- Comfortable managing purchase orders, vendor accounts, and procurement tracking
- Highly organised, with excellent attention to detail and accuracy
- Strong communicator, able to liaise confidently with vendors, designers, and clients
- Able to manage competing deadlines across multiple concurrent projects
- Proficient in Excel; comfortable learning new project management or procurement tools
- Discreet and trustworthy when handling sensitive financial information
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Nice to Have
- Bookkeeping qualification or certification (e.g. Certificate IV in Bookkeeping, or equivalent)
- Experience with design-industry procurement or project management platforms (e.g. Estimac/EstiPC)
- Familiarity with trade/wholesale purchasing structures common in FF&E sourcing
What We Offer
- The opportunity to work closely with a growing, design-led studio
- A close-knit, friendly and creative team
- Your work will have real impact on the day-to-day operations of the studio
How to Apply
Please send your resume and a short cover note to hello@be-kin.com outlining your experience with Xero and any exposure to FF&E procurement or the design industry.
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