Ultra Challenge®
Bookkeeper
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About the Role
We are looking for an organised, proactive and detail-oriented Bookkeeper to support the smooth running of our busy events business. This is a varied role combining office management, bookkeeping, finance administration and general business support.
The successful candidate will take ownership of day-to-day office operations whilst maintaining accurate financial records and supporting the senior management team. This role would suit someone who enjoys working in a small business environment where no two days are the same.
Key Responsibilities
Bookkeeping & Finance
- Maintain accurate financial records using QuickBooks.
- Process supplier invoices, expenses and credit card transactions.
- Reconcile bank accounts, credit cards and payment platforms.
- Raise sales invoices and monitor customer payments.
- Manage accounts payable and accounts receivable.
- Assist with month-end reporting and financial analysis.
- Prepare information for external accountants and auditors.
- Process staff expenses and maintain financial records.
- Monitor cash flow and support budget tracking.
- Assist with VAT returns and other statutory reporting requirements.
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Office Management
- Oversee the day-to-day running of the office.
- Manage office supplies, equipment and facilities.
- Act as the main point of contact for office-related issues.
- Coordinate relationships with suppliers and service providers.
- Support health and safety administration.
- Maintain company records and filing systems.
- Organise meetings, travel and accommodation arrangements.
- Ensure company policies and procedures are followed.
Skills & Experience
Essential
- Previous experience in an Office Manager, Bookkeeper or Finance Administrator role.
- Strong bookkeeping experience and understanding of accounting principles.
- Experience using QuickBooks accounting software.
- Excellent organisational and time management skills.
- High level of accuracy and attention to detail.
- Strong Microsoft Excel and Office 365 skills.
- Ability to prioritise workload and meet deadlines.
- Professional and confident communication skills.
- Ability to work independently and take ownership of tasks.
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Desirable
- AAT qualification or equivalent bookkeeping qualification.
- Experience within an events, hospitality or service-based business.
- Experience supporting HR administration.
- Knowledge of VAT and management reporting.
- Experience using CRM and business management systems.
Personal Attributes
- Highly organised and methodical.
- Trustworthy and discreet when handling confidential information.
- Positive, proactive and solutions-focused.
- Flexible and willing to support across different areas of the business.
- Comfortable working in a fast-paced environment.
- Strong team player with a hands-on approach.
What We Offer
- £30,000 - £40,000 annual salary (depending on experience)
- Varied and interesting role within a growing business.
To apply, please submit your CV together with a brief covering letter outlining your relevant experience.
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