Birkbeck Sport Business Centre
BUCNI Administrator
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BUCNI Administrator
Administrator – Birkbeck-UCL Centre for Neuroimaging (BUCNI)
Birkbeck, University of London, is seeking an Administrator to support the activities of the Birkbeck-UCL Centre for Neuroimaging (BUCNI), a cross-institutional MRI centre established in 2006, located in Bloomsbury, London.
Working across Birkbeck, UCL, and wider partner communities, you will take lead responsibility for centre organisation and administration, including:
- Finances and billing
- Project setup and administration
- Training organisation
- Facilities oversight
- Essential documentation
A key aspect of the role is managing income from scanner hire and processing charges for all projects delivered through the Centre. This includes:
- Calculating charges and invoicing within Birkbeck and UCL
- Billing external customers
- Processing staff expense claims
- Liaising with Finance to resolve queries
Key Responsibilities
The Administrator will be responsible for:
- Monitoring centre accounts at Birkbeck and UCL and providing financial reporting to the Director and Steering Committee as required.
- Maintaining and updating the BUCNI website, ensuring the BUCNI research community is informed of developments.
- Managing scheduling, invoicing, and organisation of MRI operator training/user training, including safety software supervision.
- Overseeing the online safety training system, including registration of new safety-trained users, arranging refresher sessions (online and in-person), and maintaining up-to-date records.
- Coordinating:
- BUCNI weekly meetings
- Steering groups
- Monthly project presentations
- Maintaining comprehensive records for ongoing and past projects, including:
- Ethics
- Project approvals
- Hours and agreements
- Revisions
- Ensuring scanner suite readiness
- Managing supplies, maintenance of console rooms and reception areas
- Leading contractual obligations and entitlements relating to Siemens Healthcare
- Coordinating service contract payments, maintenance visits, and tender and procurement activity for scanner upgrades/replacements and additional services/equipment.
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The role demands flexibility, a proactive approach, and the ability to collaborate closely with the core BUCNI team, Director, finance colleagues, suppliers, and researchers—ensuring high-quality centre operations and safety.
Salary, Grade & Benefits
- Salary range: £17,414 rising to £19,491 per year (pro-rated £34,827 rising to £38,981 per annum (FTE))
- Grade 5 of the College’s London Pay Scale, including a London Weighting Allowance
- Benefits:
- Competitive salary and pension scheme
- 31 days paid leave
- Flexible working arrangements
- Comprehensive benefits in the higher education sector
- Premier location in Bloomsbury, Euston, London
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Contract & Application Details
- An open-ended, permanent contract at 0.5 FTE (17.5 hours/week), with working pattern to be agreed with the BUCNI Director.
- Enhanced DBS check required.
- Closing date for applications: Sunday, 5 July 2026
- Interview date: Monday, 13 July 2026
- Applications must include:
- A CV
- A statement for consideration
Information & Inquiries
For further details about the role, contact: Berta Hortigüela-Fernández, CBCD Finance & Research Manager 📧 b.hortiguela@bbk.ac.uk
If you encounter issues with the recruitment portal, contact: 📧 jobs@bbk.ac.uk (include your name and Ref No. 2432).
Formal applications must be submitted through the online system only. Informal enquiries will be acknowledged, but expedited action may not be possible.
Birkbeck welcomes applicants from all backgrounds and particularly encourages applications from Black, Asian and Minority Ethnic communities. The College is committed to:
✅ Improving gender and ethnic diversity ✅ Holding a Bronze Athena SWAN award ✅ Operating Disability Confident and Mindful Employer schemes
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