Berkeley Group Plc
Build Quality Assurance Administrator
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Job Description: Quality Assurance & Document Control Administrator
Department
Quality Assurance
Location
Taplow, Buckinghamshire
About Berkeley Oxford & Chiltern
Berkeley Oxford & Chiltern is part of the Berkeley Group, a company dedicated to delivering sustainable developments while making a meaningful difference. We specialise in creating bespoke projects, from refurbishments and high-rise apartments to unique homes like thatched-roof properties. Our approach focuses on fostering vibrant, sustainable communities with an emphasis on collaboration, quality, and a can-do attitude.
At the core of our success is a team of passionate professionals committed to exceptional customer service and high-quality construction. We work hard, tackle challenging projects, and enjoy the meaningful impact we make—all while having fun along the way. Our culture thrives on detail orientation, strong communication, and a deep sense of pride in everything we deliver.
The Role: Quality Assurance & Document Control Administrator
This position provides key administrative, document control, and system support for the Quality Assurance (QA) and Electronic Data Management System (EDMS) teams. You will help ensure accurate, compliant, and organised quality documentation while contributing to project success through structured processes.
Key Responsibilities
Quality Assurance & Document Control
- Support the Quality Assurance Manager, Head of QA, and EDMS team with daily administrative duties.
- Manage QA documentation in Viewpoint and shared drives, including:
- Version control, approvals, and folder structures.
- BSQA documents, Quality Management Plans, Water Management Plans, Quality Bulletins, and Inspection Test Plans.
- Obtain and update contractor documentation, maintaining revision and competency trackers.
- Set up, manage, and maintain trackers, including:
- Notice to Serve, Director Tours, competency and training matrices.
- Conduct Fieldview spot checks and issue reminder communications.
- Create workflows, presentations, and quality bulletins for new and updated processes.
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Audits, Reporting, & Compliance
- Collate evidence and prepare documentation for internal and external audits.
- Track and follow up on corrective and preventive actions.
- Assist with QA reporting and quality metrics, ensuring records align with company policies and regulatory standards.
- Work closely with cross-functional teams to gather and verify quality-related information.
EDMS Administration & Management
- Administer and maintain EDMS platforms (Fieldview and Viewpoint).
- Monitor compliance with document control procedures and standards.
- Provide EDMS training, guidance, and troubleshooting support, involving IT when necessary.
- Support project teams by granting access to technical and contractual documentation.
- Liaise with subcontractors, consultants, and internal teams to facilitate proper document flow.
- Distribute project invitations and QR codes to users.
General Administration
- Manage day-to-day administrative tasks, including scheduling, correspondence, meetings, and training coordination.
- Maintain accurate records and develop guidelines and templates for QA processes.
- Support task implementation for upcoming 2026 projects.
Key Requirements & Skills
✅ Personal Attributes
- Proactive, organised, and detail-oriented with a strong follow-through mentality.
- Excellent communicator, both clear and collaborative.
- Comfortable working with structured documents, trackers, and complex processes.
- Ability to work independently while contributing effectively in a team.
- Open to continuous learning and improvement.
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✅ Experience
- Experience in document control and lifecycle management.
- Knowledge of audit preparation, including evidence collation and follow-up.
- Hands-on experience with change control, non-conformance processes.
- Management of training matrices, competency records, and report preparation.
- Familiarity with risk management, quality improvement activities
- Experience collaborating with cross-functional teams (e.g., procurement, site teams).
Why Join Berkeley Oxford & Chiltern?
🏡 Work-Life Balance
- 25 days annual leave, increasing with tenure to 33 days.
- Standard office hours: 8:00 AM–5:00 PM (core: 9:00 AM–4:00 PM).
- Consideration for reduced hours (32-hour working week).
💼 Growth & Development
- Dynamic role with meaningful impact on high-quality projects.
- Opportunity for career progression within the Berkeley Group.
🎁 Benefits Package
- Health & Wellbeing:
- Private Medical Insurance.
- Bespoke wellbeing initiatives.
- Lifestyle Perks:
- Access to an exclusive online discount platform.
- Berkeley Foundation volunteer day (paid time off for community work).
- Financial Benefits:
- Private pension plan.
- Group Life Assurance.
If you're an internal candidate, please inform your line manager of your application intent before submitting.
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