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Business Administration Apprentice
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You will be the first point of contact for clients, transferring calls and greeting visitors and clients in a welcoming manner. You will also be responsible for booking meeting rooms, taking and distributing meeting minutes, invoicing, collating, managing and updating various spreadsheets and project information.
Key Duties Include:
- Answering and transferring all telephone calls
- Monitoring and managing company email inboxes, and overseeing incoming/outgoing post/couriers etc.
- Welcoming visitors
- Managing the conference room booking system, scheduling virtual meetings
- Ensuring conference rooms are prepared for meetings and organizing refreshments/lunches
- Coordinating and issuing invites for CPDs
- Compiling, formatting and checking of reports, ensuring they are produced in line with company standards
- Producing and issuing invoices
- Typing, editing and issuing of letters, reports, specifications and minutes
- Photocopying, scanning and binding of documents
- Setting up and maintaining electronic internal filing systems
- Assisting Marketing team with updating of marketing material
- General office support to ensure smooth running of the office e.g. coffee machine and photocopiers being stocked
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What We Are Looking For:
This is a key role which includes working closely with colleagues of all levels ranging from Senior Partners to Graduates, supporting them to work effectively. You will need to enjoy playing an active part in the admin team ensuring work is carried out in a timely fashion and to an acceptably high standard.
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Key Requirements Include:
- GCSE English and maths (grade 4) or equivalent
- Competent user of Microsoft packages Word, Excel and Adobe Acrobat
- Good attention to detail and ability to meet deadlines
- Willingness to learn
- Positive, “can do” attitude/team player
You will be supported by our team of secretaries, who have experience in developing those at the early stages of their careers and you will be working with a wider team of professionals who value career development. This role would be a great opportunity to develop and improve your:
- Communication skills
- Organisation skills
- Knowledge of general administrative support
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