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Business Administration Apprentice
Sheffield
£14.6k/yr
Posted 1 day ago
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Business Administration & Finance Apprentice
The Business Administration & Finance Apprentice will provide high-quality administrative, secretarial, financial, and compliance support to BOX3 LTD’s directors and growing Business Operations team.
The role encompasses a wide variety of tasks. Responsibilities will evolve as your competence and confidence grow, with increasing ownership and complexity over the 18-month programme.
Business Administration & Secretarial Support
- Manage all incoming and outgoing correspondence (email, post, client portals), drafting professional responses and ensuring timely escalation or resolution.
- Maintain accurate, well-organised electronic and physical filing systems, document version control, and central knowledge repositories (SharePoint/OneDrive).
- Coordinate travel, accommodation, and logistics for directors and team members attending client meetings, training events (e.g. ServiceNow Knowledge), and business development activities.
- Provide comprehensive personal assistant support to the Managing Director and Director of Operations: diary management, meeting scheduling, agenda preparation, and prioritisation of commitments.
Finance & Commercial Administration
- Prepare, format, and issue client invoices and statements in line with signed contracts, billing schedules, and company procedures.
- Receive, log, and process supplier invoices and expense claims; maintain the purchase ledger and support timely payments.
- Monitor aged debt, professionally chase outstanding payments, and contribute to cashflow and management reporting.
- Assist with basic business finance management: budget tracking, forecast inputs, credit card reconciliations, and preparation of monthly financial packs for directors.
- Support payroll and pension administration processes as the team expands.
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Contracts, Compliance & Governance
- Draft, format, and issue contracts, Statements of Work (SoWs), NDAs, and variation orders using approved templates; coordinate internal review and approval workflows.
- Maintain the central contract register, insurance certificates, compliance trackers, and supplier/client due-diligence records.
- Conduct compliance and pre-engagement checks; support maintenance of company registers and statutory filings (under supervision).
- Uphold strict confidentiality, data protection (UK GDPR), and information security standards — particularly important when handling public sector client data.
- Assist with policy reviews, process documentation, and implementation of improvements aligned to BOX3’s business continuity and governance frameworks.
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Meetings, Projects & Stakeholder Coordination
- Organise, attend, and produce accurate, professional minutes and action logs for internal and client meetings; proactively chase actions to completion.
- Support business development and bid activity: formatting proposals and responses, collating CVs and compliance evidence, coordinating submissions, and maintaining bid trackers.
- Provide light-touch project coordination support: timesheet collection, milestone tracking, and basic RAID log maintenance (as competence develops).
- Help organise company events, team away-days, and client hospitality.
General Business Support & Continuous Improvement
- Act as a central point of contact for routine operational queries from directors, contractors, and external parties.
- Identify and propose process improvements to increase efficiency, reduce errors, or enhance the candidate/apprentice experience.
- Fully engage with the apprenticeship programme: complete all off-the-job learning, build a high-quality portfolio, participate in progress reviews, and prepare thoroughly for End Point Assessment (EPA).
- Undertake any other reasonable duties required to support the smooth operation and growth of BOX3 LTD.
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