The Owl Centre
Business Administrator Apprentice
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Job Purpose
To support the planning, coordination and delivery of projects across the organisation. This role provides administrative and operational support to ensure projects are well-organised, on track and effectively communicated.
This is an entry-level role suitable for a school leaver or early career candidate with a strong willingness to learn, develop and build a career in project management, business change, or operations.
Key Responsibilities
The post holder will:
- Support the delivery of projects across multiple workstreams
- Maintain project documentation including:
- Action logs
- RAID logs (Risks, Assumptions, Issues, Dependencies)
- Project plans and trackers
- Organise meetings, prepare agendas and take accurate minutes
- Track actions and follow up to ensure completion
- Support reporting activities including updates and presentations
- Communicate with internal stakeholders to gather and share information
- Update spreadsheets, trackers and systems accurately
- Highlight risks, issues, or delays to the project lead
- Assist in coordinating project timelines and dependencies
- Support continuous improvement of processes and ways of working
- Learn and apply project management tools and methodologies
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Skills
We would love you to have:
Knowledge and Skills
- Basic Microsoft Office skills (Word, Excel, Outlook, PowerPoint)
- Good written and verbal communication skills
- Ability to organise tasks and manage time effectively
- Attention to detail and accuracy
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Experience (can include school/college/volunteering)
- Experience of working towards deadlines
- Experience of working as part of a team
- Experience of organising or coordinating tasks or activities
Behaviours and Attributes
- Positive and professional attitude
- Reliable and dependable
- Willingness to learn and take feedback
- Ability to follow instructions and use initiative
- A great organisational mindset
- Confidence to ask questions when unsure
Desirable Criteria
- Interest in project management, business improvement, or operations
- Experience in a part-time job, volunteering, or customer-facing role
- Experience using trackers, planners, or spreadsheets
- Basic understanding of project terminology
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