HM Prison and Probation Service
Business Administrator - HMP Hull (Ref: 19203)
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Business Administrator - HMP Hull (Ref: 19203)
Business Administrator (Rotational) – HM Prison Hull, HU9 5LS
Overview
Job holders within this Group Profile provide administrative support to managers and frontline staff by undertaking transactional work in specific operational areas of a HMP.
This is a non-operational role, which may involve indirect or necessary contact with prisoners, depending on the area of work. There are no line management responsibilities attached to this position.
Job Summary
Please refer to the full Job Description for specific requirements. This role involves supporting critical functions across: 📌 Prison operations 📌 Offender management 📌 Estates and programmes 📌 Equality and decency standards 📌 Healthcare and substance misuse
The rotational nature allows career progression across multiple specialisms.
Key Responsibilities
Typical tasks include:
- Organising, producing, and maintaining accurate records for assigned areas
- Acting as the contact point for all team communications
- Prioritising queries and distributing them to relevant personnel
- Completing monitoring returns, requisition processing, and financial database inputs (including finance reconciliations)
- Coordinating awareness sessions and professional training
- Preparing and checking paperwork for managerial review
- Corresponding with stakeholders (internal/ external) to ensure smooth information flow
- Managing databases, filing systems, and informational logs with strict adherence to timescales
- Collating data for Service Delivery Indicators (SDIs)
- Secretary duties for meetings including agenda prep, taking minutes and distributing action plans
Job Specialisations (Rotational Roles) (Example Titles)
blindness list removed; however some jurisdictions in a justification mapping may apply (key emphasis on content not formatting deviations). Example sub-titles are as follows:
Sample Roles within Business Administrator Group Profile
- Activity Hub Administrator
- Estates Administrator
- Offender Management System Coordinator
- Equality & Inclusion Benchmark Administrator
- Security Intelligence Collator(Note: Higher risk clearance may be required for this specialism)
- Substance Misuse Strategy Support
- Healthcare Support Administrator
- Mobilisation, Transition & Transformation Support Administrator
- OCA (Observation, Categorisation & Allocation) Administrator
- Benchmark Lead Administrator (e.g. Safe Decent and Secure, Resettlement)
- Regional Admin Support (Site Specific, including Wales & North East teams)
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(Jobs are rotational, allowing flexibility within)
Essential Qualifications, Accreditation & Arrangements
Qualifications/Accreditation
- We provide relevant training once the role is accepted.
- No formal degree required.
Key Skills
🔹 Competence in record-keeping and data input 🔹 Accuracy in financial processing 🔹 Confidence in digital administrative tools
Language Proficiencies
- English proficiency at spoken and though not typically required formal written assessments.
- For posts in Wales, equivalence in Welsh may be required.
Behaviours
Key Civil Service Behaviours expected:
🔸 Changing and Improving – Safeguarding procedural efficiency 🔸 Communicating and Influencing – Coordination within teams 🔸 Working Together – Collaborating across departments 🔸 Managing a Quality Service – Maintaining accuracy and accountability 🔸 Delivering at Pace – Efficient processing in operational environments
Working Conditions (37 Hour Working Week)
📍Location: HM Prison Hull.
🕒 Shift patterns vary depending on PRISIPS (Prisons Services) needs; this is a role characterized by potential rotational shifts, should establishment requirements demand it.
Allowances & Benefits
💵 Competitive Remuneration: £29,107 plus pension contributions from HM Prison and Probation Service, adding £8,432 for a Civil Service Defined Benefit Pension Scheme member. 🏷 Pension Contribution: 28.97% (high-value employer top-up)
🌐 Wellbeing & Inclusion
- Access to learning and development initiatives
- Flexible working options; flexible to balance work and personal roles
- Inclusion and diversity core values program
⛽ Non-Pension benefits: 📅 23 days paid annual leave per year 🎉 Public holidays included on top of stated leave 🚇 Season Ticket Advance for eligible employees
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Selection Process & Assessments
🔍 Method & focus:
- Success Profiles assessment — evaluates prescribed behaviours and professional strengths.
📌 Note: Feedback is provided only after interview/ assessment has taken place.
Security Requirements
For successful candidates: ✅ Criminal record check processed pre-start. ✅ Baseline Personnel Security Standards (BPSS) clearance required as this role involves prisoner-facing administrative functions, necessitating security vetting.
Eligibility & Nationality
Eligible groups: 🏴 UK & Irish nationals
🌍 Commonwealth citizenship rights holders in UK (“Commonwealth nations candidates” with work rights in the UK).
🇪🇺 European Union (EU) nationals, including:
- Switzerland, Norway & Iceland nationals
- Swiss or EU citizens & relatives through EU Settlement Scheme pre-2025 applications
Any remaining candidates with valid pre-settled status applications under EUSS scheme
❗ Unsure if clarifications were needed due to outside EU; local sovereign policies apply possibly due to restructuring.
Recruitment Commitments
Civil Service Principles
Harris warranties recruitment follows set principles of meritocracy and equal access. 🔹 Redeployment Scheme available for proactive career reassignment. 🔹 Disability Confident Employer – flexible adjustments supported without original criteria deviation.
Additional Highlight: Veterans’ Policy
This vacancy is part of ‘World Class Work for Veterans" scheme**.
Contact
📩General Queries: Recruitment Team – moj-recruitment-vetting-enquiries@soprasteria.co.uk 📞Telephone: 0345 241 5358
⚠ Note:
- For unresolved appointment complaints under Civil Service Recruitment Principles, further escalation option provided.
- Civil Service Code
⭑ For full details: Justice Jobs Application Portal
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