Pooky Lighting
Business Communications & Executive Administrator
How your CV stacks up
Upload your CV to see how well it fits this job role
?%
Location: Barnwood, Gloucester, UK (Onsite) Hours: Part-Time, 30 hours per week (Monday to Friday) Salary: £37,500 per annum
Benefits:
- Health Cash Plan
- Salary Sacrifice Scheme
- Retail Discounts
- Bonus Scheme
Are you the person who naturally brings order to complexity, keeps senior leaders one step ahead, and ensures nothing slips through the cracks? We’re looking for a highly organised, commercially aware and proactive professional to become a trusted partner to our leadership team.
This is far more than a traditional administration role. You’ll sit at the heart of the business, coordinating executive activity, driving internal communications, supporting strategic projects, producing insightful business reporting, and ensuring actions are delivered across teams in the UK, US and India. You’ll be equally comfortable preparing board-level documentation, analysing performance data, hosting company events, coordinating international travel, and building strong relationships across the organisation.
The ideal person will be bright, curious and confident, with exceptional communication skills, strong commercial awareness, AI proficient, and have the ability to thrive in a fast-paced environment. You’ll enjoy solving problems, taking ownership, and making things happen. Most importantly, you’ll be someone who loves being at the centre of a growing business, helping people perform at their best while continually looking for ways to improve how we work.
If you’re ambitious, detail-focused, highly professional and excited by the opportunity to make a real impact across an international business, we’d love to hear from you.
Reasons to use Rodeo
Start with a chat, not a search bar
Grad scheme, placement, apprenticeship? Not sure what you want yet — that's fine. Your agent talks it through with you and turns "I have no idea" into a shortlist.
It searches the market for you
Every day your agent scans the market matching roles against what actually matters to you, not just keywords on a CV.
Only hits
No noise. No "maybe this fits." Just roles with a clear explanation of why they're right — and where to focus when applying.
Reporting & Data Management
- Prepare and distribute board packs and executive documentation including reports to US shareholders.
- Produce KPI reports and business performance updates using operational and commercial data.
- Analyse and interpret data to support business decision-making and reporting requirements.
- Ensure accuracy, consistency and confidentiality of all reporting information.
- Provide high-level executive and administrative support to senior leadership teams.
- Organise communication meetings, coordinate schedules and business activities across multiple time zones.
- Prepare professional reports, presentations, briefing documents and correspondence.
- Organise and coordinate internal and external meetings, including agendas, logistics and follow-up actions.
- Support critical business meetings and ensure effective communication of decisions and actions.
- Identify actions and ensure they are tracked through to completion.
Business Communications
- Coordinate and oversee internal business communications across the group.
- Ensure all communication strands, projects and actions remain on target for delivery.
- Support communication between UK operations and international teams in the US and India.
- Assist with drafting business updates, announcements and leadership communications.
Events & Visitor Management
- Manage quarterly all-business communications events
- Coordinate event planning, venue arrangements, facilities and supplier management.
- Host external visitors and clients, ensuring professional hospitality standards are maintained.
- Arrange meeting room facilities, catering requirements and visitor logistics.
Get help with your application
Your very own career expert that helps elevate your application to the next level.
Travel & Budget Coordination
- Oversee domestic and international travel arrangements for senior leaders and wider teams.
- Coordinate flights, accommodation, transport and itineraries.
- Monitor travel and event budgets, ensuring cost-effective planning and expenditure control.
- Process expenses and maintain accurate records of expenditure.
- Accurate financial records relating to travel and events.
Operational Coordination
- Work collaboratively across departments to support operational delivery and communication.
- Ensure deadlines, actions and business priorities are effectively managed and delivered.
- Identify opportunities to improve administrative and communication processes.
- Maintain confidentiality and professionalism in all aspects of the role.
The summary of main duties & responsibilities is not intended to be an exhaustive list of tasks performed. You may be required to undertake additional duties as are necessary to promote the smooth and efficient running of the business.
Qualifications & Experience
- Bachelor’s degree or equivalent qualification required.
- Experience supporting international business operations.
- Experience working across multiple time zones and global teams.
- Knowledge of internal communications or employee engagement activities
- Project coordination or operational support experience
- A bright, enquiring mind
“It took my CV and asked me questions relevant to understanding what kind of jobs to suggest for me. Suggestions were almost perfect. Jobs were exactly what I’ve been looking for.”
Jessica, London
Skills