Shaw Gibbs
Business Management Assistant (Part-time)
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Business Management Assistant (Part-Time)
Basingstoke
Shaw Gibbs is a growing top 35 accountancy practice who provide expert solutions for entrepreneurial businesses and private individuals in Central and Southern England. Shaw Gibbs invest in their teams of high-quality specialists who work with the best-in-breed technology to create value for our clients which exceeds expectation.
Our culture is very important to us and is based on our company values of expert, respectful, innovative and collaborative. We develop high performing teams diverse in experiences, backgrounds and ideas. As a growing company, there are plenty of opportunities for development and quick progression. Our practice is known for having a friendly and supportive team culture where everyone receives training and development to increase their technical knowledge and their commercial and management skills. We put our people first and are constantly looking for ways to improve our people experience. With respectful as one of our values, we are committed to creating an inclusive culture that respects, values and celebrates cultural and individual differences.
We have several offices in Central and Southern England and have ambitious plans to expand our business. To support the organisation’s growth, we have created a new opportunity for a Business Management Assistant to join our Basingstoke team. This is a permanent part-time role.
The Role
Your key responsibilities will include:
- Managing the phones, meeting/greeting clients
- Booking of meeting rooms
- Providing tea / coffee for visitors as requested
- Keeping reception/meeting areas tidy
- Liaising with landlord regarding any maintenance problems
- Organise office equipment repairs (photocopier, franking machine etc) as and when required
- Ensuring post is franked and posted at the end of the day
- Providing Admin support to each Department within the office
- Scanning
- Office shopping
- Archiving
- Forwarding post to clients
- Monitoring and ordering office stationery
- Collating accounts packages to be sent to clients
- General filing, both online and hard copies
- Completing the firm’s mandatory training requirements
- Any other reasonable duties required
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What We Can Offer You
- Flexible working (flexing your hours around the core working hours of 10am to 4pm)
- Joining a fast growing company with exciting growth plans ahead
- Plenty of opportunity to increase your technical knowledge and skills
- A varied role within a talented and experienced team
- ERIC internal recognition awards – monthly recognition awards that celebrate those who champion the Shaw Gibbs values
- Regular employee events including a company-wide summer party
- A competitive benefits package, including:
- A 25 day core holiday allowance plus other holiday-related benefits, such as: Holiday trading (the ability to buy or sell up to 5 days holiday per year), flexible bank holidays (the ability to flex your bank holidays to a day that suits you best) and additional holiday with service
- A dedicated “Wellbeing Day” – an additional day off per year to focus on your wellbeing
- Employee Assistant Programme (EAP) which includes access to 24/7 online GP consultations, 2nd medical opinions, online counselling, and mental health first aiders present in every office
- Shaw Gibbs Rewards – access to discounts on a wide range of retailers
- Health Cash Plan – money back on routine health appointments
- Electric Vehicles Salary Sacrifice Scheme
- Pension Salary Sacrifice Scheme
- Cycle to Work Scheme
- Client and employee referral bonuses
- Death in Service Life Assurance
- Bus pass discounts and loans
- Gym membership discounts
About You
- GCSEs in Maths and English at grade 5 or above (or equivalent)
- Proven communication skills, both written and verbal
- Strong IT skills, specifically MS Suite and able to pick up new IT packages very quickly
- Previous experience using CCH or IRIS Docs is desirable
- Exceptional attention to detail
- A positive, confident and proactive attitude
- Enjoy working as part of a team and self-motivated
- Relevant work experience and/or experience of working within a fast paced office environment.
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How to Apply
To apply for this vacancy, please click on the ‘Apply for this job’ button at the bottom of the page.
Additional Information
Shaw Gibbs is an inclusive employer and we are committed to providing equal opportunities to all candidates by ensuring a comfortable and accessible interview experience. We understand that some individuals may have specific needs or require accommodation/adjustments during the recruitment process. If you require any adjustments to ensure your recruitment experience with Shaw Gibbs is as inclusive and accessible as possible, please let us know at your earliest convenience via email.
We believe that diversity makes Shaw Gibbs a stronger firm and we look to employ people with different ideas, styles and skillsets. This diversity stimulates a rich, creative environment – one in which our people develop, and our clients enjoy enduring results. We’re committed to recruiting, promoting and rewarding our people solely based on their ability to contribute to Shaw Gibbs’ goals, without regard to their sex, gender, race, disability, religion, national origin, ethnicity, sexual orientation, age or marital status.
Right to work
Please note you must already have the unconditional right to live and work in the UK. For this role, we are unable to offer sponsorship for work permits, so you will need to have the full right to live and work in the UK. Unfortunately, your application will be automatically rejected if you do not have these rights.
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