Scottish Government
Business Support Administrator
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Job Description
Do you want to work in a varied and rewarding role that will give you the opportunity to work closely with a range of colleagues and organisations? This is an exciting opportunity within the Food and Drink division for the role of Business Support Administrator.
You will play a key role in the delivery of core functions for the division enabling policy teams to engage successfully with Ministerial objectives. The Business Support Administrator role is central to the effective financial and operational management of the Food and Drink Division, encompassing oversight of programme and resource budgets, procurement activity, and the administration of grant and capital funding.
Previous experience in a similar role is desirable, but full training will be provided.
You will be part of a Divisional Business Management team consisting of a Business Manager and an Executive Assistant working under two Deputy Directors (job share) and a division with around 38 staff members.
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Responsibilities
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- Grant administration - Manage and administer a portfolio of grant programmes and funding schemes worth over £8 million annually. Process grant claims, monitor budgets, maintain accurate records, and ensure funding is managed effectively. Support the delivery of major capital funding programmes and legacy funding schemes.
- Business & Administrative Support - Provide business support to the team as BCLO and Health and Safety Officer (BCLO and HSLO) including budget monitoring, payroll reporting, financial analysis, and workforce planning activities. Liaise with Finance colleagues and the Business Manager to support budget management and financial reporting. Deliver high-quality administrative support and coordinate responses to queries.
- Procurement & Purchasing - Lead and support a range of procurement activities, sourcing goods and services in line with organisational policies and procedures. Advise colleagues on procurement processes and ensure compliance with purchasing requirements. Manage purchasing activities through corporate systems (e.g. Oracle), including catalogue and non-catalogue purchases, contracts, Citizen Payments, and other payment processes.
- Provide efficient, effective and proactive back of house services and support to the team. This includes proactive inbox management, travel booking, advice to colleagues on their procurement activities, prioritising tasks, as well as organising and preparing meetings, papers and events for Deputy Director(s).
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