Rhenus Logistics
Business Support Executive
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What You Can Expect: Role and Responsibilities
Executive and Management Support
- Provide day-to-day administrative support to the Country Manager and Business Operations Manager.
- Manage calendars, meeting schedules, travel arrangements, and logistics for senior management.
- Prepare meeting agendas, presentations, business updates, reports, minutes, and action trackers.
- Coordinate leadership meetings and follow up on key actions and deliverables.
- Support strategic projects and initiatives by tracking milestones and maintaining project documentation.
- Occasional travel to other Rhenus UK sites.
Business Operations Support
- Assist in the coordination and administration of operational activities across the UK business.
- Support business process improvements and standardisation initiatives.
- Maintain operational records, documentation, and business procedures.
- Manage travel booking arrangements for field Technicians.
- Monitor key performance indicators (KPIs) and prepare regular management reports.
- Assist with business planning, budgeting, forecasting, and performance tracking activities.
Customer and Stakeholder Support
- Act as a central point of contact for internal business support requests.
- Coordinate communications between departments
- Support customer and supplier administration activities as required.
- Meet and greet customers/visitors
- Coordinate customer visits, including meeting room bookings, catering, lunch reservations, travel coordination.
- Assist with preparation of customer presentations, proposals, and business reviews.
Commercial and Financial Administration
- Support purchase order processing, invoice tracking, and expense management.
- Assist with budget monitoring and cost-control activities.
- Coordinate vendor documentation and contract administration.
- Maintain records relating to operational expenditure and business performance.
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Compliance and Governance
- Support compliance with company policies, quality standards, and regulatory requirements.
- Maintain business records and documentation in accordance with company procedures.
- Assist with audits, compliance reviews, and corrective action tracking.
- Support health, safety, security, and environmental compliance initiatives.
Reporting and Data Management
- Collect, analyse, and consolidate operational and commercial data from multiple sources.
- Produce accurate weekly, monthly, and ad hoc reports for management review.
- Ensure data accuracy, integrity, and compliance with company standards.
General Business Support
- Coordinate company meetings, workshops, and events.
- Support onboarding activities for new employees.
- Assist with internal communications and employee engagement initiatives.
- Provide ad hoc administrative and project support across the business as required.
- Contribute to a culture of continuous improvement, collaboration, and operational excellence.
- Maintain office supplies and coordinate facilities requirements in conjunction with Depot Manager.
What You Bring: Essential Skills and Experience
- Minimum 3 years' experience in a business support, executive assistant, operations support role.
- Experience supporting senior managers or business leaders.
- Strong organisational and time-management skills.
- Excellent written and verbal communication skills.
- Intermediate to Advanced proficiency in Microsoft Office Suite, particularly Excel, PowerPoint, Outlook, and Word.
- Experience preparing management reports and presentations.
- Strong attention to detail and accuracy.
- Ability to manage confidential information with discretion.
- Ability to work independently and prioritise competing demands.
- Commercially astute with the ability to identify cost-saving opportunities.
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Desirable
- First Aider
- Fire Warden experience
Welcome to Rhenus, where our journey of growth connects with yours. We are a global powerhouse on a mission to be pioneers in everything we do. United, we make an impact and dare to redefine what's possible. We are on the fast track, ready to unlock untapped potential.
At Rhenus, we stand as one global team that thrives on collaboration. Because everyone contributes to our success, we value every voice and embrace every idea. Together, we shape the future of logistics and beyond.
Empowered by you. As a logistics service provider, we are the value-added partner for customers all over the world. We analyse highly complex processes along the supply chain and optimise them through individual solutions for procurement, production, and distribution. Whatever our customers want to achieve – we stand by their side and pave the way. In our decentrally organised business units, we provide future-orientated services for the logistics of tomorrow.
If you have technical problems with your applicant account or if you do wish to withdraw your data, please do not hesitate to contact us via workday@rhenus.com
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