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Buyers Admin – Mens & Womens Bodywear (12-month FTC)
About the Role
As Buyers Admin, you will provide administrative support to the Buying teams, ensuring smooth operations across inventory, orders, and supplier interactions.
Responsibilities
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Relationship Management:
- Serve as the first point of contact between suppliers, warehouses, and Buyers for:
- Booking deliveries
- Adjusting delivery schedules and managing order amendments
- Liaising with shoplor teams
- Serve as the first point of contact between suppliers, warehouses, and Buyers for:
-
System & Data Management:
- Upload buyers' worksheets and create SKUs in Retek, flagging gaps for improvement
- Load orders onto the system accurately and promptly upon receipt
- Set up, monitor, and optimise delivery schedules, including checking deadlines and highlighting issues to the Buying team
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Order & Supplier Coordination:
- Verify vendor order confirmations and chase outstanding confirmation notes
- Resolve delivery centre (DC) queries (e.g., mismatched delivery notes) to prevent stock stagnation
- Update and maintain trade/settlement discount terms in databases
- Establish new supplier accounts
- Ensure pre-ticketing requests are forwarded to suppliers
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Content & Inventory Accuracy:
- Update SKU, category hierarchies, barcodes, and supporting information
- Oversee sample provision for photostudio digital photo shoots
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Sample & Training Liaison:
- Organise shop floor customer sampling and retail training sessions with suppliers
- Distribute daily reports to concessions and internal teams
How You'll Succeed
You will thrive by:
- Being organised, proactive, and capable of multi-tasking, prioritising, and working to tight deadlines with meticulous attention to detail.
- Demonstrating problem-solving agility; adaptable thinking for varied scenarios.
- Communicating effectively (verbally and in writing), nurturing positive relationships across stakeholders.
- Collaborating within the Buying and Merchandising teams and outside teams (photo studios, shop floor).
- Operating nimbly and positively, taking responsibility for tasks while remaining flexible and responsive.
- Exceling in data-driven analysis to measure performance and identify improvements.
- Being proficient in Microsoft Office, especially Excel, with precision.
- Being present on the shop floor, including for seasonal photo shoots and training walks, while acting as a trusted, respected colleague.
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