Provide Community
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Main area Administration Grade Band 3 Contract Permanent Hours Full time - 37.5 hours per week Job ref 828-PROVIDE4171
Employer Provide CIC
Employer type NHS Site Provide HQ Town Colchester Salary £25,760 - £27,476 per annum pro rata Salary period Yearly Closing 31/07/2026 23:59
Job Overview
The Care Co-ordination Centre (CCC) provides a single access point into the organisation for all customers. The CCC team responds to customers’ needs and deals with enquiries, prioritising urgent need within a seamless integrated system. The CCC team manages the needs of customers by maintaining standardised processes across all services. This includes:
- Managing the booking, cancellation and re-scheduling of appointments for Provide services.
- Managing referrals into Provide services. Ensuring that the ‘Referral to Treatment’ procedure is adhered to ensuring a seamless flow of information between Provide services and customers.
- Providing advice and signposting customers to other appropriate services that may help them.
Main duties of the job
- NVQ Level 3 or equivalent work related experience
- Well organised and ability to prioritise workload
- Appropriate escalation of queries and concerns
- Excellent communication skills both written and verbal
- IT skills, SystmOne knowledge desirable
- Demonstrable experience of either administrative, data entry and use of IT skills in a practical setting
- Able to manage own time and work unsupervised
- Able to work under pressure and in target driven environment
- An understanding of confidentiality
- Full support will be given with full training across all systems and services in use within the service.
Working for our organisation
Provide is a Community Interest Company (social enterprise). We deliver a broad range of health and social care services in the community, and are committed to making sure that they are safe, responsive and of high quality. Provide is owned by its employees and has primarily social objectives. Any profits we make are reinvested into the local community or back into delivering services.
We work from a variety of community settings, such as community hospitals, community clinics, schools, nursing homes and primary care settings, as well as within people’s homes to provide more than 40 services to children, families and adults across Essex, Dorset, East Anglia and the North of England.
A Highly Respected, Award Winning Health And Social Care Provider. We Expect Our Staff To Demonstrate And Uphold Our Values At All Times
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Vision: Transforming Lives
Values: Care, Innovation and Compassion
Mission: An ambitious, employee owned social enterprise, growing in size and influence. We transform lives by treating, caring and educating people.
Provide is an equal opportunity employer committed to building a team that represents a variety of backgrounds, perspectives and skills, proud to have LGBT+ and Ethnic Minority Networks.
We welcome applicants from underrepresented groups. If you have the skills and experience for the job, please apply regardless of your background.
Eligible for NHS Pension
Detailed Job Description And Main Responsibilities
Please see the attached job description for a full list of the main responsibilities for this role. Thank you for taking the time to apply for this role.
Person specification
Qualifications
Essential criteria
- NVQ Level 3 or equivalent work related experience
Desirable criteria
- Health and Social Care Qualification
Work Related Knowledge and Experience
Essential criteria
- Proven track record of engagement with people in a customer focused environment
- Demonstrable experience of either administrative, data entry and use of IT skills in a practical setting
Desirable criteria
- Excellent knowledge of the local community
- Demonstrable knowledge of a range of Provide services and how best to access them
Skills
Essential criteria
- Well organised and ability to prioritise workload
- Excellent communication skills both written and verbal
- Able to work under pressure and in target driven environment
Desirable criteria
- An understanding of confidentiality
Further Information
How will we contact you?
All correspondence for this post will be by email or text messaging. Please register for text messages on your TRAC account. Applicants are advised to check their email accounts regularly to ensure that email filters are set to allow our mails. As we often have many applicants for jobs at Provide, we regret that we will only be able to contact those external applicants who are shortlisted for interview. Therefore if you have not heard from us within 2 weeks of the closing date, then please assume you have not been shortlisted for interview on this particular occasion. Internal candidates who are unsuccessful can seek feedback from the recruiting manager. If you wish to contact the Recruitment Team, please do this via provide.recruitment1@nhs.net If you wish to contact the Recruiting Manager about the vacancy/role or for feedback after interview, their details are provided within the advert.
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Checking progress on your application?
To check progress on your application, please log into your TRAC account. We aim to keep you updated on the status of your application as soon as we can.
Closing Date
Provide reserves the right to close this vacancy at any time or bring forward the closing date should it have an overwhelming response. We therefore encourage an early application to ensure consideration for this post.
Professional UK clinical registration required for the role?
If we require you to hold UK professional clinical registration to undertake a role we appoint you to, Provide will pay for your registration during the first year of your employment.
COVID-19 Vaccination
Provide CIC continues to encourage all colleagues to ensure they have been double vaccinated and received a booster vaccination.
We recognise taking the vaccine provides the best defence against COVID 19 for our patients, service users, customers, fellow colleagues, and their families.
Anti Fraud
Our staff have been trained in 'Anti-Fraud' and will use technology to examine identity/immigration documents.
Disability
If you have a disability and need assistance or more time to complete your application or attending interview, please contact a member of the HR Services Team on 0300 3030 2661 or provide.recruitment1@nhs.net.
Work Trials
Please check with your local Job Centre Plus to see if you are eligible for a Work Trial. If you are interested in trying this job first, please contact the HR Services team and we can help you make the arrangements with the Job Centre and the Recruiting Manager.
We are committed to equal opportunities, flexible working practices and the National Living Wage.
Successful Applicant
You will be required to bring all your documentation to your interview to show the recruiting manager and again at your pre-employment appointment with the Recruitment Co-Ordinators.
The information that you provide will be treated confidentially. If you fail to provide all of the information, Provide may not be able to fulfil our contractual obligations to you or may be prevented from complying with our legal obligations.
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