Heartwood Collection
Central Reservations Agent
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Central Reservation Agent - The Role
Heartwood Collection is a growing hospitality group with a commitment to sustainability, provenance, and local sourcing. We operate pubs, brasseries, and rooms with a focus on delivering exceptional guest experiences, and our culinary offerings are guided by our Chef Patron, Raymond Blanc.
We are looking for a dynamic and results-driven Central Reservations Agent to join our established reservations team on a temporary basis, supporting as we prepare for our busiest time of the year.
As a Central Reservations Agent, you will be responsible for ensuring a seamless and efficient booking experience for our guests and an organised and detailed booking handover to our venue teams to deliver the experience you have prepared for.
This is a remote role working from home. You must be available to come to the Head Office, based in Teddington, for initial training. The role is a shift-based role working 5 days out of 7, including evenings and weekends, as phone lines are open 7 days a week from 9 am - 8 pm (Mon-Sat) and 9 am - 6 pm (Sun).
This is a fixed-term contract that will run from 7th September to 18th December 2026
Central Reservation Agent - Area Of Responsibilities
- Manage incoming reservations, modifications, and cancellations across Heartwood Collection properties.
- Work in conjunction with our high-performing reservations team to support our teams at site level, encouraging the increase in sales and conversions.
- Support the daily operations of the central reservations team, ensuring accuracy, efficiency, and a high standard of service delivery.
- Ensure a professional and rapid response to all enquiries.
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Rooms
- Manage group booking enquiries from start to finish, including the sharing of rates, negotiations, booking setup, payments, follow-ups, and amendments across all booking sites.
- Ensure all booking trackers are accurately recorded and well-maintained.
- Oversee associated inboxes.
- Provide ongoing support to team members at the site to enhance their use of systems and local enquiry management.
- Build relationships with new and existing clients by actively following up enquiries and passing on any warm leads to maximise client retention and revenue.
- Monitor booking profiles and pass on any warm leads.
- Maintain strong communication with other departments (front desk, housekeeping, sales, etc.) to ensure smooth guest arrivals and stays.
- Collaborate with the revenue management team to maximise room occupancy and optimise pricing strategies. As well as driving direct bookings versus 3rd party bookings where possible.
Central Reservation Agent - About You
- Minimum of 3 years of experience in reservations or front-office management within the hospitality industry.
- Strong understanding of reservation systems (e.g., reservations management software, property management systems).
- Proven experience in guest-facing roles.
- Strong interpersonal and communication skills.
- Ability to thrive in a fast-paced, dynamic environment.
- Detail-oriented with a focus on accuracy and efficiency.
- Knowledge of premium hospitality trends and guest expectations.
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Central Reservation Agent - What's On Offer
- Competitive salary (pro-rataed)
- Computer, Monitor, and Telephone
- The Pantry – 100’s of retailers and experience discounts through Reward Gateway
- 50% off food at all Heartwood Collection Sites
- Private Healthcare through Bupa (Employee Only)
- Life Insurance cover
- Friends and Family discount of 20% off food at all Heartwood Collection Sites
- Discount room rates in our Inns
- 25 days of holiday (pro-rataed)
- A thoughtful gift to celebrate your birthday
- Employee Assistance Program with Hospitality Action
- Cycle to Work Scheme
- Instant access to the pay you have already earned through EarlyPay
Why Join Heartwood Collection?
This is an exciting opportunity to join one of the UK’s fastest-growing hospitality businesses, working within a collaborative and supportive Head Office environment. At Heartwood Collection, you’ll be part of a people-focused company that genuinely values its teams, with the chance to develop and grow your career alongside award-winning hospitality brands.
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