Communication

• Personally liaise with parents and agents regarding any notable incidents of unacceptable student behaviour, as well as any issues, disputes, or concerns involving their children or students.
• Provide timely and consistent updates on ongoing matters to ensure clear, professional, and efficient communication always, maintaining BSS’s reputation for excellence and transparency.

Cash Management

• Responsible for overseeing all cash at the centre, including the centre budgets and students’ pocket money, ensuring secure, efficient, and confidential handling.
• Always maintain strict adherence to all cash handling policies and protocols.

Risk Assessments & Policies

• Confirm that detailed risk assessments are in place and have been reviewed by all relevant staff.
• Where necessary, create or update assessments in collaboration with BSS’s health and safety coordinator to cover any new or unique activities.
• Ensure all lessons are conducted safely and in full compliance with BSS’s safety policies.
• Pay particular attention to supervision ratios, risk management, and the maintaining accurate registers.

Fire Safety

• To make certain that all staff and students are aware of fire exit routes and assembly points, receive clear guidance on BSS’s fire policies shortly after arrival, and participate in weekly fire drills.
• This ensures full compliance with BSS’s Fire Safety policies and safeguards the wellbeing of everyone at the Centre.

Pastoral Support

• Work with the Welfare team to share essential information and deliver consistent, high-quality welfare care.
• Monitor students’ well-being and behaviour, handling minor issues directly and escalating serious concerns to the Welfare Manager or Centre Manager.

Medication Administration

• in the absence of the Welfare Manager, Dispense prescribed and over the counter medication in line with BSS policies and medical guidance, maintaining clear, accurate and timely records on the database.

Student Behaviour Management

• Observe and manage student conduct, responding immediately to any bullying or aggressive behaviour.
• Promote a safe and inclusive community in which every student can feel confident, respected, and free to express themselves regardless of their background or beliefs.

Host School Management

• To ensure all relevant host school departments, Lettings, Catering, Domestic, Facilities, receive the information required to fulfil their contractual duties with BSS efficiently, while sustaining a strong, positive relationships with all host school stakeholders.
• This approach aims to preserve and, where possible, enhance their ongoing and future support for BSS.

British Council

• To ensure that every aspect of the Teaching and Learning criteria established by the British Council is consistently met, and wherever possible, exceeded through careful monitoring, guidance, and quality assurance.
• This helps the organisation uphold its strong academic reputation, demonstrate excellence across all areas of delivery, and secure continued accreditation with confidence.

Emergencies

• Respond to any emergencies that may occur during non-working hours in the Boarding House, taking appropriate action to ensure the safety of all students and staff.

Transfers

• Manage and coordinate all student arrivals and departures to deliver a reliable and professional transfer service.
• Ensure every student is greeted promptly upon arrival and assisted efficiently for timely check-in on departure.
• Assign appropriate staff and organise transport for all transfers, guaranteeing smooth and well-managed journeys.

Social Media Photography & Video

• Delegate a member of staff to be responsible for capturing high-quality footage of lessons, activities, evening entertainment, and excursions using British Summer School recording devices.

Centre Requirements

• To help ensure that the centre is set up effectively and packed away as required by the Head Office team.

All duties are subject to change at the discretion of the Managing Director.

Personal Specification

Safeguarding

• British Summer School is fully committed to safeguarding and promoting the welfare of children and young people.
• This responsibility extends to all staff, both on and off duty.
• As part of this commitment, all employees undergo an enhanced Disclosure and Barring Service (DBS) check, and full employment reference checks are conducted prior to commencement of employment.