Education Authority (Northern Ireland)
Cleaning Supervisor
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Cleaning Supervisor
Cleaning Supervisor
Responsible to: Designated line manager
Responsible for: The supervision of cleaning staff at a specified location
Job Purpose: To provide a cleaning service within a building or building complex to agreed standards.
Duties and Responsibilities
- Plan, organise, and control the work of cleaning staff to ensure that EA standards are met, with an expectation that the Cleaning Supervisor will also personally perform cleaning duties
- Carry out induction, skills training, and refresher training in line with EA practices
- Liaise with the building manager or other authorised personnel on day-to-day issues related to cleaning
- Investigate complaints regarding cleaning provisions, implement corrective action, and advise the designated line manager as needed
- Ensure adequate supplies of materials and light equipment are requisitioned, maintained within budget, and stored correctly
- Monitor the suitability and performance of materials/equipment, recommending changes to the designated line manager when necessary
- Recommend and implement procedural changes to improve efficiency, standards, or ease of operation in consultation with the line manager
- Ensure cleaning standards meet or exceed EA standards within the premises
- Allocate and oversee the proper return of keys to cleaning staff at the end of each shift
- Collaborate with service users and report plans to the Area Co-ordinator in advance of school closures
- Maintain records relating to staff attendance, holidays, absence, and return them to the EA on time
- Manage records of consumable stocks and inventory of equipment
General Conditions
- All duties must comply with:
- The Health and Safety at Work (NI) Order 1978
- Relevant Acts of Parliament, Statutory Instruments, Regulations, and Codes of Practice
- COSHH Regulations
- Duties are performed in standard working conditions.
- Must cover colleagues on sick leave per EA procedure.
- Absence must be reported in line with EA procedures, with forms signed by the Building Supervisor.
- Protective clothing and flat-soled, enclosed-toe footwear must be worn when carrying out cleaning duties.
- Issued cleaning equipment must be used and stored safely, with defects reported immediately.
- All necessary paperwork must be completed accurately.
- Duties may include responsibilities up to and including the same grade, provided they are within the employee’s competence.
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Training
- Employees must accept training for duties at a higher grade where required, though compensation is provided only if mandated.
- Employees must also accept training for duties up to and including their own grade, including:
- Induction training
- Refresher training
This document is a generic job description and is not subject to appeal. In accordance with Section 75 of the Northern Ireland Act (1998), the successful candidate is expected to promote good relations, equality of opportunity, and comply with equality legislation.
Posts involving work with educational institutions are subject to the Safeguarding Vulnerable Groups (NI) Order 2007. An enhanced disclosure check (currently £33) is required. Conditional employment may include paying for this check.
Visit here to view the summary of terms and conditions.
Person Specification
NOTES TO APPLICANTS
You must provide clear evidence on your application form of how and to what extent you meet each criterion—failure to do so may result in disqualification from shortlisting. Apply these principles to both essential and desirable criteria.
Section 1 – Essential Criteria (Shortlisted via application form)
- Experience:
- Demonstrated two years’ experience of cleaning outside the home environment
- The success candidate may be required to complete necessary health and safety training provided by the EA.
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Section 2 – Essential Criteria (Measured at interview stage)
-
Abilities (encompassing EA’s Game Changing People Model):
- Use of initiative and ability to work under pressure to meet deadlines
- Effective communication and interpersonal skills, including English language ability
- Strong organisation and planning skills
- Ability to work as part of a team
- Flexibility to instruct others as needed
-
Knowledge:
- Understanding of the role of a Cleaning Supervisor
- Knowledge of the Health and Safety at Work (NI) Order 1978
- Familiarity with cleaning methods and machinery
-
Values:
- Demonstrated alignment with EA’s core values as found here.
Section 3 – Desirable Criteria (May be considered at shortlisting)
- Experience:
- Demonstrated supervision skills of staff (may factor into shortlisting).
Additional Alignment with EA Values
Evidence of alignment with EA’s commitment to equality and excellence in service delivery reflects their aim to ensure all children and young people receive equal opportunity to develop to their full potential.
Disclosure of Criminal Background
Under the Safeguarding Vulnerable Groups (Northern Ireland) Order 2007, the EA is required to undertake an enhanced disclosure for posts involving regulated activity. Applicants must cover the cost, currently £33, if appointed.
For further help, visit: www.nidirect.gov.uk/campaigns/accessni-criminal-record-checks or www.justice-ni.gov.uk/articles/about-accessni.
To explore benefits of joining the Education Authority, click here.
Applicant Guidance Notes: To review detailed guidelines, click here.
The Education Authority is an Equal Opportunities Employer.
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