Portsmouth City Council
Clerk to Governors - Medina Primary School
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Clerk to Governors
Medina Primary School
ROLE:
Clerk to Governors (Accredited)
HOURS:
78 hours per year plus TTO annual leave allowance
SALARY:
Band 8
CLOSING DATE:
Monday 27th July 2026 (midday)
Please note we will regularly review applications and reserve the right to close this process early
INTERVIEW DATE:
Friday 10th August 2026
START DATE:
Tuesday 1st September 2026
Medina Primary School are seeking to recruit an accredited Clerk to Governors to act as clerk to the Governing Body and ensure meetings are conducted within the appropriate legal framework.
KEY ACCOUNTABILITIES:
- To actively promote the School’s Equal Opportunities Policy and observe the standard of conduct which prevents discrimination taking place
- To maintain awareness of and commitment to the School’s Equal Opportunities Policies in relation to both employment and service delivery
- To fully comply with the Health and Safety at Work Act 1974 etc, the school’s health and Safety policy and all locally agreed safe methods of work
- At the discretion of the Chair of Governors/Headteacher, such other activities as may from time to time be agreed consistent with the nature of the job description above
- To participate in Employee Development schemes and Performance Management
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PRINCIPLE RESPONSIBILITIES/DUTIES:
- To prepare the agenda for meetings of the governing body and its committees as appropriate, in consultation with the Chair and Headteacher
- To undertake the photocopying, collation and circulation of the agenda and supporting papers to all governors and the Local Authority
- To attend each full governing body meeting and committee as appropriate and take accurate notes
- To provide guidance regarding procedural and constitutional matters in accordance with the information contained in the Instrument of Government, school government regulations, the relevant Guide to the law and any relevant circulars
- Take up questions or queries with the LA on behalf of the Governing Body when required
- To summarise documentation for the Governing Body
- To act as correspondence on behalf of the Governing Body
- To prepare and submit draft minutes of the meetings to the Chair and copies to the Headteacher for information
- To undertake the photocopying and distribution of the approved draft minutes to the governors and LA
- To maintain the official minute book
- To maintain membership records on each individual governor’s term of office and attendance – alerting the Governing Body in advance of any impending membership vacancies
- To maintain records of committee membership and their terms of reference
- Attend meetings and training sessions as required.
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The school is committed to safeguarding and promoting the welfare of the children. The successful candidate will be required to undertake an enhanced DBS check and other pre-employment checks. You are required, before appointment, to disclose any unspent conviction, cautions, reprimands or warnings under the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975.
Please send completed applications to admin@medina.portsmouth.sch.uk
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