Scottish Women's Football
Club & Competitions Coordinator
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Scottish Women’s Football
Scottish Women’s Football is looking for a driven, enthusiastic, and organised Club & Competitions Coordinator to support key elements of the women’s and girls’ game. This is an exciting role for someone who loves a fast-paced environment, is a skilled administrator, and wants to make a real difference to girls’ and women’s football in Scotland. While we would love to hear from anyone who feels they have what it takes, we would really like you to have a proven record in a similar or administrative role.
Role Details
ROLE TITLE: Club & Competitions Co-ordinator & Admin Support
RESPONSIBLE TO: The Operations and Competition Manager and the CEO
SALARY: £23,133
LOCATION: Hybrid working between home and Hampden Park, Letherby Drive, Glasgow
TERM: Full-time, Permanent (Weekend working will be essential)
Role Description
The job holder will support the coordination, planning, and preparation of SWF competitions, in particular SWF’s Youth Performance League, SWF’s Senior Regional Leagues, SWF’s Development Leagues; ScottishPower Highlands and Islands League competitions, and undertake the key administrative processes underpinning these competitions. This is a key role for SWF with a clear focus on supporting the organisation’s adult competitions along with competitions designed to help develop and support player progression and talent. The role will also involve supporting the growing number of youth competitions and providing critical administrative and governance support across the organisation.
Main duties:
- Provide administrative support as required to the Operations and Competition Manager and the Club & Competitions team on the planning, preparation, strategic direction, and implementation of all key programmes of competition and events including:
- Senior League, Cup, and Plate Competitions
- Youth Performance League and Cup
- Development Leagues and Cup
- ScottishPower Highlands and Islands League and Cup
- To utilise the football admin system to manage club affiliations, process team registrations, and team catalogues.
- To process all friendly requests.
- To create and maintain contact databases for all SWF clubs, officials, and players.
- Support the Club & Competitions team to organise and prepare for Perform and Win / Policy Working Group Committees by preparing papers and recording minutes.
- To support the Child Wellbeing and Protection Officer in the processing of PVG applications, CWPO regional networks where and when required.
- To support the CEO and Operations Manager with governance administrative duties including but not limited to support with the complaints, disciplinary, and appeals processes.
- To deal with enquiries via e-mail, telephone, and forwarding/triaging where appropriate, as well as signposting to other relevant personnel.
- Provide general administrative support to improve and implement processes and procedures.
- Support SWF to deliver events such as Awards nights.
- Any other reasonable duties as delegated from time to time by the CEO.
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Person Specification
Qualifications:
- Must demonstrate an appropriate level of literacy and numeracy. At least 3 SCQF Level 4/5 awards (including English) or equivalent.
Experience:
- Proven experience in an administrative role. Sports industry experience is not required but would be beneficial.
Skills, Knowledge & Abilities:
- Experience in an office environment, demonstrating excellent office administration skills and experience in providing a broad range of support to a large range of jobholders.
- Experience in using IT and recent technologies including using MS Office packages (e.g. Word and Excel etc) with a strong ability to understand and learn new software and administrative procedures.
- Able to competently use email and the internet.
- Experience of dealing with members of the public and working in a customer-focused environment dealing with a wide range of enquiries.
Personal Attributes:
- Strong Communication Skills (written & oral).
- Dynamic and happy to work on own initiative and as part of a team.
- Ability to manage conflicting demands and prioritise tasks.
- Ability to remain calm and professional under pressure.
- Flexible and adaptable approach.
- Passionate about driving women’s and girls’ football forward.
- Eager to improve processes and make a difference.
- Willingness to work evenings and weekends on occasion as required.
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Next Steps
To apply, please send your CV and a role-specific covering letter to jobs@scotwomensfootball.com for the attention of Aileen Campbell with ‘Club Comps Admin’ written clearly as the subject heading. The deadline for Applications is 12 pm on 22nd of July.
Due to the high number of anticipated applicants, it will not be possible to get back to everyone to let them know if they will be invited to interview. All successful applicants will be contacted within two weeks of the closing date.
SWF is an equal opportunities employer. We welcome applications from suitably qualified persons regardless of age, gender, gender reassignment, sexual orientation, religion or belief, marital or civil partnership status, race, colour, ethnic or national origin, pregnancy, maternity, or disability.
About SWF
Scottish Women’s Football aims to ensure that football is a sport for all women and girls and seeks to work hard to ensure everyone is supported to make that happen. We own and manage over 80 competitions across Scotland including:
- Barclays SWF Championship and League One
- ScottishPower National League Cup
- SWFL (Scottish Women’s Football League)
- ScottishPower Regional League Cup and Plate
- ScottishPower Highlands & Islands League
- ScottishPower Highlands & Islands League Cup
- SWF Development Leagues
- Youth Regional League Cups
- Youth Regional Leagues and Performance Leagues
- ScottishPower Youth Challenge Cup
We aim to:
- Support more girls and women into the sport.
- Be strong ambassadors for more women in sport.
- Have regular mainstream coverage – cross channel.
- Attract strong partners with a shared interest in our objectives.
- Support the professionalisation of our clubs.
- Have a vibrant and growing audience.
- Have investment flowing into the game to support the strategic objectives and the ambitions of our players and clubs.
More information can be found on our website: www.scotwomensfootball.com
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