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CMMS Administrator
C&I Administrator
Job Purpose
The C&I Administrator is responsible for supporting the management, tracking, documentation, and control of instrumentation and calibration-related activities within a regulated environment. The role ensures accuracy, compliance, and effective coordination of all associated technical and administrative processes, particularly in a GxP-controlled environment.
Key Responsibilities
- Possess a basic understanding of instrumentation principles and measurement units such as bar, volt, mA, Hz, psi, etc.
- Understand fundamental instrumentation concepts, including:
- Input/output signals
- Calibration ranges
- Tolerances
- Rejection/error criteria
- Demonstrate advanced proficiency in Microsoft Office applications, particularly Excel (spreadsheets), for data management, reporting, and tracking.
- Manage and maintain multiple databases and documentation systems with a high level of accuracy and organization.
- Ensure full control and compliance of all GxP documentation processes, including:
- Document issuance
- Review and tracking
- Filing and archiving
- Lifecycle management of controlled documents
- Maintain and update calibration activity databases on a daily basis, ensuring data integrity.
- Liaise effectively with:
- Internal departments
- Subcontractors
- Third-party calibration service providers
- To coordinate activities and ensure timely execution of tasks
- Track and monitor daily operational data, ensuring all records are updated and accurate.
- Prepare and submit daily and weekly reports to the line manager in a timely and structured manner.
- Maintain competence and ensure the accuracy and completeness of all forms and records generated or handled within the role.
- Share knowledge and provide support to:
- Team members
- Cross-functional departments To improve overall operational efficiency.
- Maintain and oversee the Computerized Maintenance Management System (CMMS), ensuring all relevant reports and records are up to date and available for review.
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Person Specification
Experience & Qualifications
- Previous experience in an administrative, coordination, or support role within a technical, engineering, or maintenance environment.
- Exposure to instrumentation, calibration, or maintenance processes, ideally within regulated industries such as:
- Pharmaceuticals
- Life sciences
- Manufacturing
- Utilities
- Experience working within GxP, GMP, or other regulated quality environments, with a strong understanding of documentation compliance and audit readiness.
- Demonstrated experience managing:
- Controlled documents
- Records
- Quality systems
- Document lifecycle and version control
- Proven ability to work with and maintain:
- Databases
- Tracking systems
- CMMS platforms
- Strong data management experience, with high proficiency in Microsoft Excel (e.g., data analysis, reporting, tracking logs).
- Experience coordinating with:
- Cross-functional teams
- Vendors
- Third-party service providers To support operational activities.
- Familiarity with:
- Calibration schedules
- Asset tracking
- Maintenance planning activities would be advantageous.
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Key Skills & Attributes
- A high level of attention to detail, with a track record of maintaining:
- Accurate, audit-ready records
- Reports
Why CBRE
When you join CBRE, you become part of the global leader in commercial real estate services and investment that helps businesses and people thrive. We are dynamic problem solvers and forward-thinking professionals who create significant impact. Our collaborative culture is built on our shared values—respect, integrity, service, and excellence—and we value the diverse perspectives, backgrounds, and skillsets of our people. At CBRE, you have the opportunity to chart your own course and realize your potential. We welcome all applicants.
Applicant AI Use Disclosure
We value human interaction to understand each candidate’s unique experience, skills, and aspirations. We do not use artificial intelligence (AI) tools to make hiring decisions, and we ask that candidates disclose any use of AI in the application and interview process.
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