The University of Edinburgh
Collections Registrar
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Job Description
Grade UE06: £34,610 – £39,906 per annum
Information Services / Heritage Collections (Library & University Collections)
Full-time: 35 hours per week
Open-ended (permanent) contract
Take your next step. Be part of a vibrant heritage collections environment at the University of Edinburgh.
The University isn’t just any employer. We are part of a local community and a contributor to global thinking, progress and research. In Edinburgh, you are in one of the world’s most attractive cities with active arts and social sectors. Our people have helped create the modern world and are working on more ground-breaking technologies and practices. In Professional Services, we support the University’s research and teaching, offering many career and role specialisms. Here you can take on new challenges, grow your career, be recognised for your contributions and benefit from our commitment to your wellbeing.
The Opportunity
As Collections Registrar you will provide the registrarial activity and expertise for the University’s Heritage Collections, a large, complex and significant collection of art, musical instruments, rare books, archives and manuscripts. Your work will underpin research, teaching, display and academic and community engagement including managing inward and outward loans and supporting acquisition and collections transit, both procedure and process.
Your Skills And Attributes For Success
- Knowledge of cultural heritage collections processes and procedures, including sector standards, guidelines and legislation.
- Experience of loans management.
- Practical experience of collections management system(s) and related software.
- Enthusiasm, initiative, motivation.
People are at the heart of our collections and the activity we support with our collections. We are looking for people with drive and determination and a passion for what they do. We are a place where everyone is welcome.
The Collections Registrar role is within the Conservation and Collections Management (C&CM) team in Heritage Collections. C&CM is a multi-sector team of professional and para-professional staff drawn from archives, museums and library sectors. The team works together to provide the interventive treatment, stewardship and sector compliance necessary to ensure the long-term preservation of, and access to, the University’s rare/unique collections.
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A career with us has a range of other benefits that can be tailored to your lifestyle including a supportive and welcoming work environment, opportunities for responsibility, autonomy and sector engagement, and interesting work.
This post is full-time, 35 hours per week, however, we are open to considering flexible working patterns.
How To Apply
View the full job description
Please Include The Following Documents In Your Application
- CV
- Cover letter
For further information please contact Ruth Honeybone, Conservation and Collections Manager, at ruth.honeybone@ed.ac.uk.
As a valued member of our team, you can expect:
- A competitive salary.
- An exciting, positive, creative, challenging and rewarding place to work.
- To be part of a diverse and vibrant international community.
- Comprehensive Staff Benefits, including generous annual leave entitlement, a defined benefits pension scheme, a wide range of staff discounts, family-friendly initiatives, and flexible work options. Check out the full list on our staff benefits page and use our reward calculator to discover the value of your pay and benefits.
Championing equality, diversity, and inclusion
The University of Edinburgh holds a Silver Athena SWAN award in recognition of our commitment to advance gender equality in higher education. We are members of the Race Equality Charter, and we are also Stonewall Scotland Diversity Champions, actively promoting LGBT equality.
Prior to any employment commencing with the University, you will be required to evidence your right to work in the UK. Further information is available on our right to work webpages.
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On this occasion the University will not consider applicants requiring sponsorship for this role. International workers will therefore only be able to take up this role if they can demonstrate an alternative right to work in the UK.
Key dates to note
The closing date for applications is 7th August 2026.
Unless stated otherwise, the closing time for applications is 11:59 pm (UK time). If you are applying from outside the UK, the closing time shown on our adverts will automatically adjust to your browser’s local time zone.
We anticipate interviews will take place during the week commencing 17 August 2026.
About Us
As a world-leading research-intensive University, we are here to address tomorrow’s greatest challenges. Between now and 2030 we will do that with a values-led approach to teaching, research and innovation, and through the strength of our relationships, both locally and globally.
About The Team
The Library helps people to grow their knowledge and create new connections through open services, collections and environments, sparking ideas that change the world. Library & University Collections teams (approximately 200 staff) provide leadership and oversight for the University's library and museum collections and services, and lead the University's transition to Open Scholarship. Collections comprise over 2 million print volumes, 2 million e-books, 200,000 e-journals and 100 kilometres of Heritage Collections which include rare books, archives, artworks and musical instruments. Library & University Collections deliver highly-regarded services to support teaching, learning and research across the University and wider communities. Services and access to collections are provided online and onsite through the Main Library, site libraries, the Centre for Research Collections, award-winning makerspace services and St Cecilia’s Hall Concert Room & Music Museum.
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