Novus Property Solutions
Commercial Administrator
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Commercial Administrator
Commercial Administrator – Workington (Hybrid)
Location: Workington, office-based in the main office with occasional hybrid working Hours: Monday to Friday, 8.30am – 5.00pm
About the Role
Our Commercial Administrators are the backbone of our commercial teams, delivering exceptional administrative support to help our Quantity Surveyors focus on client delivery. This is a fast-paced, progressive role where responsibility is trusted, and your contributions will make a real impact.
By bringing strong communication skills and a methodical approach, you’ll handle critical tasks including contract administration, financial processing, and client liaison. Whether managing bids, revisions, or subcontractor payments, your role ensures smooth operations across our projects.
What’s in it for you?
- Attractive salary & benefits tailored to you
- 27 days’ holiday + bank holidays, with the option to buy or sell holiday days
- Company pension scheme – up to 7.5% matching contribution
- Discounted Healthcare Scheme
- High street & lifestyle discounts (including Taste Card)
- One day paid volunteering per year
- Length of service awards
- A supportive, inclusive workplace where growth and contributions are valued
Responsibilities
As a Commercial Administrator, your duties will include but are not limited to:
Contract & Financial Administration
- Support in preparing, processing, and selecting estimates, bids, and tenders
- Assist with contract administration, including:
- Processing subcontractor applications and payments
- Raising sales invoices to meet deadlines using Coins system
- Reverse engineering financial records to ensure transparency
- Maintain Cost Value Reconciliation reports and data sheets
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Project & Subcontractor Coordination
- Manage subcontractor invoices, variations, and payments using Coins
- Ensure timely ordering of materials necessary for seamless project execution
- Update client information systems with relevant contract data provided by the Novus Operations Team
Communication & Analysis
- Handle **external and internal communications’, reframe information as necessary for clarity
- Report and record accurate data to track project status
- Professionally deal with queries and communications from subcontractors, clients, and customers
- Ensure all records are input correctly, reports produced on time, and all documentation accurate
Collaboration & Resource Utilisation
- Attend internal stakeholder meetings to align with project plans
- Familiarity with cost systems is beneficial, though systems training will be provided
About You
Ideal candidates will bring:
Key Skills & Attributes
- Highly organised, methodical, and attention to detail – critical for financial and project admin accuracy
- Strong verbal and written communication – to liaise with stakeholders and clients seamlessly
- Proficient in MS Excel (formula-based skills) – a must, given the data-heavy nature of the role
- Confident problem-solving – taking responsibility to resolve bottlenecks and manage deadlines effectively
- Adaptability to in-house systems – you’ll receive training during onboarding, but a willingness to learn is essential
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- Experience or interest in Quantity Surveying would be an added advantage; this role could serve as a pathway to progression.
About Novus Property Solutions
Novus is a dynamic, award-winning property specialist with over 700 colleagues operating across 19 locations across Great Britain. Our core focus areas include property maintenance, refurbishment, compliance, and decarbonisation, blending local expertise with national-scale capabilities.
As a family-owned business, we prioritise community and sustainability, committed to creating an inclusive and diverse workplace. Our objective is simple: to empower our people so they can confidently bring their full selves to work.
We recognise that no one will fit every checkbox – your skills, experience, and potential matter far more than ticking a few requirements. If you believe you’d thrive here or want to explore possibilities outside of traditional qualifications, we encourage you to apply.
Join our team – let’s build a legacy together.
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