Transport for Wales
Commercial Property Finance Officer
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The Role
The Commercial Property Finance Officer is part of the Finance and Governance department who will be working closely in partnership with the Commercial Property Team, providing dedicated financial support to the management and performance of the commercial property portfolio.
Role responsibilities
- Raise sales invoices by matching to the tenancy schedules in the Property Management System and creating sales invoices in Dynamics 365, to ensure commercial property income is billed on a timely and accurate basis.
- Post journal entries in the Property Management System to capture monthly movements in income and debtor balances by accurately recording transactions, ensuring financial records are up to date and reliable for reporting and decision-making.
- Respond to finance-related queries from internal finance and commercial property colleagues by providing clear guidance and resolving issues promptly, ensuring smooth operations, good working relationships, and continuity across teams.
- Build and maintain good relationships with tenants while proactively reviewing and chasing outstanding debt in line with commercial property guidelines, ensuring timely income collection and resolving queries to support consistent cash flow.
- Support the period-end and year-end reporting processes by preparing reconciliations between the property sub ledger and the company general ledgers (reviewing outputs and investigating discrepancies), preparing journal adjustments where necessary, and preparing supporting schedules to enable robust financial reporting and audit readiness.
- Maintain accurate, up-to-date financial records by ensuring all transactions are correctly recorded and documented, supporting audit requirements, compliance, and reliable financial reporting.
- Contribute to the continuous improvement of finance processes by identifying inefficiencies and recommending enhancements to strengthen controls and service delivery.
Who we're looking for
- Experience in transactional finance role within a business environment.
- Experience in performing credit control activities and dealing with overdue debtors.
- High level of proficiency in data entry, reconciliation, and the use of accounting software.
- Attention to detail and organisational skills, with the experience of managing competing priorities in a fast-paced environment.
- Effective communication skills, both written and verbal, for routine issue resolution and stakeholder support.
- Ability to follow established procedures and work collaboratively within a team environment.
- Experience in Microsoft Office applications, particularly Word and Excel.
- Welsh Language Skills While not essential for this role, Welsh language skills would make a great addition to your application. TfW support anyone who wants to learn Welsh or improve their skills. We offer online learning, classroom courses and funding attendance at local community courses.
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Equal Opportunities
We're changing the way the transport industry looks. By celebrating and embracing differences, we're building a workforce that represents Wales. We need talented people from all backgrounds and cultures to bring their perspectives and experiences. Diverse teams make better decisions and drive innovation. Join us in transforming the way Wales travels."
Who we are
Transport for Wales is changing the way Wales travels, making sustainable transport the first choice. We're building a multimodal integrated transport network called the T Network, making it easier for people to travel by train, bus, walking, wheeling and cycling.
Next steps
See attached Job Description for further details and how to apply. If you want to find out more about what we're doing in Wales, see our Annual Report. We're a Disability Confident Leader. Let us know about any reasonable adjustments you may need in the recruitment process and as part of the role if you are successful. This advert will close at 23:59 on the day of the application closing date stated above. However, we reserve the right to close this vacancy early if we receive enough applications. We encourage you to submit your application as early as possible.
Y Swyd
dMae'r Swyddog Cyllid Eiddo Masnachol yn rhan o'r adran Cyllid a Llywodraethiant a fydd yn gweithio mewn partneriaeth agos â'r Tîm Eiddo Masnachol, gan ddarparu cymorth ariannol penodol i reoli a chyflawni'r portffolio eiddo masnachol
Cyfrifoldebau'r swyd
- Creu anfonebau gwerthu drwy eu cyfateb â'r amserlenni tenantiaeth yn y System Rheoli Eiddo a chreu anfonebau gwerthu gyda Dynamics 365, i sicrhau bod incwm eiddo masnachol yn cael ei filio'n brydlon ac yn gywir.
- Cadw hen gofnodion yn y System Rheoli Eiddo i gofnodi amrywiaeth misol mewn incwm a balansau dyledwyr drwy gofnodi trafodion yn gywir, gan sicrhau bod cofnodion ariannol yn gyfredol ac yn ddibynadwy ar gyfer adrodd a gwneud penderfyniau.
- Ymateb i ymholiadau sy'n ymwneud â chyllid gan gydweithwyr cyllid mewnol ac eiddo masnachol drwy ddarparu arweiniad clir a datrys problemau'n brydlon, gan sicrhau gweithrediadau llyfn, perthnasoedd gwaith da, a pharhad ar draws timau.
- Meithrin a chynnal perthynas dda â thenantiaid wrth fynd ati'n rhagweithiol i adolygu a mynd ar drywydd dyledion sydd heb eu talu, yn unol â chanllawiau eiddo masnachol, gan sicrhau bod incwm yn cael ei gasglu'n brydlon a datrys ymholiadau i gefnogi llif arian cyson.
- Cefnogi'r prosesau adrodd diwedd cyfnod a diwedd blwyddyn drwy baratoi cysoniadau rhwng yr is-lyfr eiddo a chyfriflyfrau cyffredinol y cwmni (drwy adolygu allbynnau ac ymchwilio i anghysondebau), paratoi addasiadau i gyfnodolion lle bo angen, a pharatoi amserlenni ategol i alluogi adroddiadau ariannol cadarn a pharodrwydd i archwilio.
- Cadw cofnodion ariannol cywir a chyfredol drwy sicrhau bod yr holl drafodion yn cael eu cofnodi'n gywir, gan gefnogi gofynion archwilio, cydymffurfiad ac adroddiadau ariannol dibynadwy.
- Cyfrannu at wella prosesau cyllid yn barhaus drwy nodi aneffeithlonrwydd ac argymell gwelliannau i gryfhau'r rheolaethau a darpariaeth gwasanaethau.
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Am beth rydyn ni'n chwili
- Profiad o rôl cyllid trafodion mewn amgylchedd busnes.
- Profiad o gyflawni gweithgareddau rheoli credyd a delio â dyledwyr hwyr.
- Lefel uchel o fedrusrwydd wrth fewnbynnu a chysoni data, a defnyddio meddalwedd cyfrifyddu.
- Sylw i fanylion a sgiliau trefnu, gyda phrofiad o reoli blaenoriaethau sy'n cystadlu â'i gilydd mewn amgylchedd prysur.
- Sgiliau cyfathrebu effeithiol, ar lafar ac ar bapur, ar gyfer datrys problemau'n rheolaidd a chefnogi rhanddeiliaid.
- Gallu dilyn gweithdrefnau sefydledig a chydweithio mewn amgylchedd tîm.
- Gallu defnyddio rhaglenni Microsoft Office, yn enwedig Word ac Excel.
- Sgiliau Cymraeg Er nad yw sgiliau Cymraeg yn hanfodol ar gyfer y swydd hon, byddent yn ychwanegiad gwych at eich cais. Mae TrC yn cefnogi unrhyw un sydd eisiau dysgu Cymraeg neu wella ei sgiliau. Rydyn ni'n cynnig cyfleoedd dysgu ar-lein, cyrsiau ystafell ddosbarth, a chyllid i fynd ar gyrsiau yn y gymuned leol.
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