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About Ogilvy
Ogilvy, part of WPP, has been creating impact for brands through iconic, culture-changing, value-driving ideas since the company was founded by David Ogilvy 75 years ago. It builds on that rich legacy through Borderless Creativity – innovating at the intersections of its advertising, public relations, relationship design, consulting, and health capabilities with experts collaborating seamlessly across over 120 offices in nearly 90 countries. Ogilvy currently ranks as the #1 global agency network for creative excellence and effectiveness by WARC, signifying its ability to deliver creative solutions that drive unreasonable impact for clients and communities. Ogilvy is a WPP company (NYSE: WPP). For more information, visit Ogilvy.com, and follow us on LinkedIn, X, Instagram, and Facebook.
About WPP
WPP is the trusted growth partner for the world’s leading brands. We unite cutting-edge media intelligence and data solutions, world-class creativity, next-generation production, transformative enterprise solutions and expert strategic counsel in a single company – powered by exceptional talent and our agentic marketing platform, WPP Open, to help our clients navigate change, capture opportunity and deliver transformational growth. For more information, visit WPP.com.
Department
Commercial Finance
Location
London
Contract type
Fixed-Term (12 months)
Full Time/Part time
Full Time
Reporting into
Commercial WIP Manager Lead
The Role
This role is responsible for the billing and WIP management on a portfolio of clients. They are the gatekeeper of the jobs. Reporting into the Commercial WIP Manager Lead.
You will be responsible for all job opening and closing and ensuring that best practice is applied to job management throughout the life cycle of the job.
You will be part of a dynamic team which is striving to ensure best commercial practice is at the heart of all agency business transactions.
You will have a close working relationship with both Commercial Managers (CM), the other Commercial WIP Managers and the agency client team.
Key Responsibilities
Job Management
- Ensuring adherence to the job opening process
- Ensuring timely management and follow up on jobs with client teams
- Explaining to client team how the job processes work on a client and why
- Regular meeting with client teams to review open jobs
- Working with CM to ensure best use of Workday for each client’s specific needs
- Billing to client on a timely basis, ensuring invoices are in line with client processes and internal processes
- Keeping a log of Credit Notes and obtaining relevant sign off
- Advising CM if client teams are not following internal processes or not making themselves available for WIP reviews
- Preparing reports on time value on jobs vs. fee invoiced for CM to review
- Reviewing open PO’s and advising teams to close where appropriate
- Ensuring jobs are closed down correctly when necessary
- Ensuring Project Manager has signed off on each closed job and reviewed the profitability
- Ensuring job setup follows the Commercial Control guidelines and the necessary documentation is attached to it
- Allocation of WIP balances on Workday
- Reviewing FX gains/losses on the jobs and taking appropriate action to clear any balances
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Client Contracts
- Carrying out credit checks on new clients
- Setting up new clients in Workday
- Ensuring Workday Masterdata is correct
- Ensuring you understand the VAT rules on each client and that they are adhered to
- Ensuring you understand the foreign currency policy on each client and it is being adhered to
NWC Management
- Liaise with Finance Plus Debtors as appropriate, to assist with resolution of any Debtors issues
- Reviewing WIP and pro-actively ensuring any issues are resolved or escalated to avoid NWC provisions
Compliance
- Ensure compliance with ICFR regulations in relevant areas
- Assist in any ICFR or other audits, including client audits
- Raising a query if there is an area of compliance which you do not understand or appears to be a duplication
- Ensuring all internal procedures and policies are adhered to
- Ensure Purchase Order policy is adhered to – i.e. no approved PO’s issued after supplier invoice date, highlighting to CM where there is breach of the policy
Other Responsibilities
- Ensuring best practice in use of all systems and help in training on Workday new client team joiners if appropriate
- Running ad-hoc reports on Workday for the brand teams
- Ad hoc requests from CM
Requirements
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- Media-experience preferred/experience in service-oriented business with commercial focus.
- Proactive and self-motivated, with a desire to identify and improve on processes.
- Confident and enthusiastic communicator (written and verbal). Proven stakeholder management.
- Familiarity with Billing, WIP and Net Working Capital management.
- Excellent organisation and attention to detail. Time management skills essential due to multiple deadlines and priorities.
- Excel skills are essential (sumifs, vlookups, etc.)
How We Help You Thrive
- 25 days annual leave + 1 Volunteer Day
- Bupa Healthcare
- Enhanced Maternity, Adoption and Shared Parental Leave
- We have a Flexible Working Model with core working hours: 10am – 4pm
- A 1.5:1 Matching Pension Structure
- Wellbeing and Health: Up to £25.00 per month towards physical or online exercise class membership, Unmind membership, LifeWorks tool and annual eye tests and development budgets and Wellbeing incentives and activities throughout the year
- Season Ticket Loan and Cycle to Work Scheme
- Life Assurance
At Ogilvy, our people are at the heart of what we do: a creative agency that sparks game-changing ideas across culture and business through collaboration, integrity, and a celebration of self-expression.
We believe in building powerful teams with purpose - and we relentlessly curate transformative initiatives that make our commitment to fairness, and equity a reality.
Our ultimate mission is to leave a positive impact on the world, creating a better future for all, while supporting and uplifting the global communities we serve. This is central to our mantra of Borderless Creativity.
Ogilvy is an equal opportunity employer and considers applicants for all positions without discrimination or regard to particular characteristics. We are committed to fostering a culture of respect in which everyone feels they belong and has the same opportunities to progress in their careers.
If you need any assistance seeking a job opportunity, or if you need reasonable accommodation with the application process, please contact us at accommodations@ogilvy.com. Please note that this contact is only for candidates who are requesting accommodation. Emails for other purposes, including application status requests, will not receive a response.
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