Universal Music Group
Company Secretarial Assistant
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Music is Universal
It’s the passionate and dedicated team at Universal Music who help make us the world’s leading music company. From A&R to finance, legal to digital, sales to marketing, Universal Music is the place to grow and develop your career within a truly commercial and innovative business that leads in everything it does.
Everyone is welcome to apply for our roles, and we are determined to ensure that no applicant or employee receives less favourable treatment because of gender, race, disability, sexual orientation, religion, belief, age, marital status, background, pregnancy, or caring responsibilities. We also recognise the importance of diversity of thought within our teams and are fully committed to embracing the talents of people with autism, dyslexia, ADHD, and other forms of neurocognitive variation. We will always seek to make appropriate adjustments to recruitment, workplaces, and work processes to be fully inclusive to people with different needs and working styles.
If you need us to make any reasonable adjustments for you from application onwards, including alternatives to the online form or to disclose a neurocognitive condition, please email UniversalMusicCareers@umusic.com.
The Role
The Company Secretarial Assistant plays a pivotal role in providing full company secretarial and general administrative support to the Group Company Secretary. This is a 6 month contract, with the potential to convert to a permanent opportunity.
Main Duties
- To assist with maintenance of statutory companies through Diligent Entities.
- Support Company Secretary in ensuring timely and accurate filing of changes in directors and other statutory documents with Companies House and other regulatory bodies.
- Ensure all statutory deadlines are complied with, including the preparation and filing of confirmation statements.
- General administrative support and Diary Management.
- Coordinating with other departments on company secretarial matters.
- Managing the company’s compliance calendar.
- Liaising with the Finance team, auditors; directors etc. in respect of the preparation of the financial audit.
- Disseminate communications for Company Secretary as quickly as possible.
- Liaising with external notaries and lawyers in organising various notarisation of documents.
- Providing statutory/corporate information to internal/external contacts.
- To assist with Events Health & Safety and insurance matters.
- To carry out any other duties as directed by the Company Secretary.
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Qualifications/ Experience Level
- GradCGI or an intention to undertake the Chartered Governance Institute Qualification. CGI study support will be provided if required.
- Knowledge of company secretarial software (e.g Diligent Entities).
- Ideally some experience of working in a Legal or Company Secretarial department.
- Excellent understanding of the work of Company Secretary.
- Proficient in standard business tools (Microsoft Office) PowerPoint (very important), Adobe Acrobat).
- Strong attention to detail, communication, and organisational skills.
- Ability to maintain confidentiality with a high degree of discretion.
- Strong ownership and urgency in handling tasks.
- Flexibility i.e. ability to deal with changing priorities.
- Very professional, mature in approach, and level-headed.
- Ability to work well and keep calm under pressure.
- Effective communicator with excellent interpersonal skills.
- Ability to use initiative and act on information appropriately.
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About UMG UK
We are Universal Music Group UK – the UK’s leading music-based entertainment company. We exist to shape culture through the power of artistry. We help UK artists produce, distribute and promote the most critically acclaimed and commercially successful music to inspire and entertain fans at home and around the world.
Bonus Tracks: Your Benefits
- Group Personal Pension Scheme (between 3% and 9%)
- Private Medical Insurance
- 25 paid days of annual leave
- Interest Free Season Ticket Loan
- Holiday Purchase scheme
- Dental and Travel Insurance options
- Cycle to Work Scheme
- Salary Sacrifice Cars
- Subsidised Gym Membership
- Employee Discounts (Reward Gateway)
Just So You Know…
The company presents this job description as a guide to the major areas and duties for which the jobholder is accountable. However, the business operates in an environment that demands change and the jobholder's specific responsibilities and activities will vary and develop. Therefore, the job description should be seen as indicative and not as a permanent, definitive, and exhaustive statement.
Job Category: Universal Music Group
We are Universal Music Group, the world’s leading music company. We are the home for music’s greatest artists, innovators and entrepreneurs.
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