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Conference Coordinator
Operations Director – Private Equity Conferences
You will be responsible for setting and enforcing the operational standard across 10 European private equity conferences per year. This includes end-to-end delivery from venue selection, supplier management, on-site team coordination, to execution of attendee experience.
About the Role & Team
Do you thrive in a dynamic, high-impact environment with clear ownership? United Media offers unparalleled career growth, hands-on learning, and the opportunity to shape an industry. We’re looking for an operator who ships—calm under pressure, meticulous in execution, and energised by solving complex logistics. You’ll work closely with a motivated, entrepreneurial team based in London, shaping the future of our events while developing high-value transferable skills.
Why United Media?
United Media https://www.united-media.com/ specialises in large-scale media and conference products, spanning insurance, finance, retail, and beyond. With 9 organic media brands and one acquisition, we train our own leaders and offer vast scope for internal career progression.
The Opportunity We Offer
- High-impact ownership – Work in startup conditions where your efforts directly drive the company forward.
- Mentorship & development – Collaborate with high-performing colleagues, including the CEO and founder.
- Unlimited growth path – Promotions from within are the norm—we foster organic talent development.
- Travel + learning – International conference attendance, skill-building in consulting, outreach, and global operations.
- Hard skills + soft skills – Master event logistics, supplier relations, cross-team collaboration, and crisis management.
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Key Responsibilities
(Note: This is a fast-paced, dynamic role with varying tasks but core focus will be on the following)
Supplier Management
- Source and negotiate with supreme precision best-fit suppliers for venues, catering, AV, transport, etc.
- Conduct deep research to identify cost-effective, high-quality add-on services (branding materials, signage, onsite tech).
- CTA: Contracts and pricing—ensure clarity on terms, deadlines, and service guarantees.
- Foster supplier trust and transparency, swiftly resolving conflicts.
Budget & Financial Governance
- Diligently audit and align with calendared budgets; flag any deviations proactively.
- Consult with finance team to reinforce transparency and continuously optimise spending.
Event Execution
- Plan, coordinate, and host VIP-lunches, register-parties, and gala-dinners—ensuring seamless delivery.
- On-demand logistics – Site checks, contingencies, staff briefings, and equal attention to detail pre-and-post event.
- Delegate with ultimate mastery—train, delegate, and share responsibility effectively with senior stakeholders.
Internal Alignment & Coordination
- Undertake excess correspondence – Condense repetitive team queries to avoid redundant internal exchanges.
- Track and update static + dynamic event inventories (from micro-lubuntu tickets to media inventory).
- Casting eye for detail—Spot quality flaws; conduct life-style proof-reads (video scripts, banners, signage).
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On-Site Operations
- Build and lead 4-person core ‘on-site teams’ ( täsk assessment of strengths/skills, streamlining training).
- Secure 40 volunteers (orientation, SOP rollout, engagement incentives).
- On célébration, be the glue—remote monitoring and piloted at-premise support to troubleshoot.
What We’re Building for You
No matter your tenure—2 years or 15+—this foundational role is the gateway to significant advancement in the company. Our internal promotion philosophy means you’ll rise through opportunities built entirely within United Media—allowing the role to grow with your aspirations.
Our Expectations
No set experience path required (training provided) – UK work permit mandatory. Are you a person of unrelenting focus in teamwork and outcomes? Ideal candidates bring: ✔ Relentless drive—an insatiable ambition to outperform daily targets. ✔ Intensity—different work urges, multi-priorities, an ability to escalate effectively. ✔ Reflective ownership—proactively problem-solve, no blame-culture.
Key Competencies
🔹 Curiosity & people understanding—engages rapidly in dialogue, calibrates woven relationships. 🔹 Arts-of-conversation pro—passionate verbal + written communicator; present high-readiness during critical times. 🔹 Truster collar—developed the micro and macro-level projections with surgical precision.
Your Work Environment
This role is fully onsite Monday-Friday, located in our London office, a 4-minute walk from Victoria Station.
Would you like to define the future of an industry with us? Flexible start date available!
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