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Conference Executive
Head of Global Conferences Operations
You will be responsible for defining the operational standard of every conference we run. Each year, you’ll own the end-to-end execution of 10 European private equity conferences, covering everything from venues and suppliers to on-site teams and attendee experience.
Do you thrive in environments where responsibility is imminent and a high level of ownership is expected? Are you a hands-on operator, obsessed with details, calm under tight deadlines, and energised by coordinating thousands of moving pieces? If you answer yes to these questions, become part of our global operations team as you help shape the future of the industry.
Why United Media
United Media (https://www.united-media.com/) specialises in building and scaling large-scale industry media and conference products, now operating across sectors like insurance, finance, retail, and beyond. Our growth story is one of expansion—we’ve organically launched 8 media companies and acquired another.
Joining us means taking control of a key business pillar while operating from our London headquarters.
This role pushes you out of your comfort zone in an environment where momentum and impact are constant.
What We Offer You
Take ownership of one of our core areas and foster long-term career growth with perks tailored to ambitious professionals who crave tangible results and unparalleled opportunities:
- Real impact at scale – Experience growth in a high-pacing startup environment, where your efforts make an immediate and measurable difference to the business.
- Elite mentorship – Work closely with our team, including the CEO and founder, in an environment designed for rapid learning and upward mobility.
- Unlimited internal promotions – We believe in hiring and developing internally, providing clear progression paths from day one.
- Global travel – Attend and support our events across Europe, broadening your professional network.
- Career-enhancing skills – Strengthen interpersonal communication, research, project management, and event coordination through hands-on experience and structured training.
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Your Responsibilities
This role is a blend of strategic influence, operational precision, and hands-on leadership, focused on delivering seamless, high-impact conferences. Key responsibilities include:
Supplier Research and Management
- Source, compare, and negotiate with top-tier suppliers to ensure the best quality service at competitive prices.
- Identify and evaluate potential suppliers for add-ons, branding materials, and event requirements, including tech setups and accommodations.
- Renovate, finalise, and maintain a contractor ecosystem, ensuring proactive problem-solving on depreciation or inefficiencies.
- Manage budgets meticulously—alert team of all cost variations before execution.
Event Planning & Hosting
- Plan and execute sponsored VIP events, lunches, dinners, and after-hours programming—every detail matters.
- Liaise with venue managers and third-party caterers, ensuring flawless on-site delivery.
- Provide onsite support to attendees and delivery teams, troubleshooting and executing according to high standards.
Internal & Logistical Coordination
- Track and synthesise internal queries, acting as an internal point of contact for information clarity.
- Inventory management – Maintain up-to-date records of event materials (e.g., banners, signage, brochures).
- Drive rigorous quality assurance, ensuring all design assets, branding, and collateral meet brand guidelines.
Volunteer & Team Leadership
- Hire, train, and micro-manage a team of up to 40 volunteers, ensuring timely execution at an elite level.
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Your Future With Us
Whether you stay for two or 10 years, this role is the foundation for a dynamic career. United Media holds strong to our belief in internal promotions and internal growth. Our long-term strategy mirrors our team’s scalability, and we aim for our most impactful operational leaders to rise within the business.
Our Expectations of You
Training will be provided, but we seek self-motivated individuals who thrive in accountable environments.
Here’s what we’re looking for:
- A relentless drive to achieve, pushing performance to new extremes in whatever role you take on.
- An uncompromising work ethic, with an insatiable sense of urgency and ownership over tasks.
- Curiosity and social intelligence – Someone who loves to connect, build relationships, and nurture collaborations.
- Superior communication skills, with clarity in both spoken and written output.
- Adaptable organisation – Prioritise effectively, structure workloads efficiently, and navigate deadlines with confidence.
Key Requirements
- Ability to work in the UK (UK work permit) – previous experience is not mandatory, though transferable operational skills are welcomed.
- Appetite for a fast-paced, unpredictable environment—new challenges every day means an open mind and an eagerness to learn.
- Proactive mindset with a habit of identifying and fixing problems before they arise.
Starter Details
- Start date: Flexible
- Working model: Onsite Monday-Friday, situated in an office within a 4-minute walk of London Victoria Station
- Working hours: Aligned with peak operations (varies depending on events)
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