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Conference Manager
Operations Executive - Event Projects Leader
You will own the operational standard of every conference we run. Responsibilities include the end-to-end execution of 10+ European private equity conferences annually, covering venues, suppliers, on-site teams, and attendee experience.
Do you thrive in defining industry futures in a fast-paced, entrepreneurial environment? Do you ship relentlessly, managing thousands of moving parts—detail-obsessed, calm under deadlines, and united by the pursuit of flawless execution? If this aligns with your strengths, you’re a potential new member of our global operations team.
Why United Media
United Media specialises in large-scale industry media and conferences—insurance, finance, retail and more. We’ve organically launched 8 media brands (and acquired one).
We offer unmatched ownership of a core business function, pushing boundaries in a start-up where every action drives immediate, visible impact. Based in London HQ, we prioritise growth through:
- Tangible results – You’ll shape operational reality, with high ownership and clear ROI from your work.
- Mentorship – Close collaboration with top performers, including the CEO and Founder.
- Unlimited upskilling – History of internal promotions—we believe in career trajectories built here.
- Global travel – Part of an events ecosystem spreading across Europe.
- Transferable skills – Hone interpersonal, project management, research and outreach expertise—yours to apply across industries.
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Responsibilities
Your role is a fast-moving blend of these core priorities:
1. Supplier Research & Management
- Source, compare and secure best-value suppliers for event needs (venues, AV, hospitality, etc.).
- Research and vet suppliers for ** niche services**—branding materials, VIP seating, creative add-ons.
- Write and negotiate cost-effective contracts, ensuring quality and flexibility.
- Sustain long-term supplier relationships, resolving issues efficiently.
2. Budget & Operational Control
- Audit and balance each conference’s budget in real time.
- Escalate risks proactively to unlock solutions around logistics or costs.
3. Event Execution (Planning + On-Site)
- Headline events – Manage sponsored VIP experiences, lunches, dinners and pour-ins.
- Logistics leadership – Align venue teams on timelines, AV specs, and technical needs.
- In-conference support – Monitor crowd flow, solve onsite issues, and ensure seamless execution.
4. Internal Team Support & Quality Assurance
- Centralise team queries – Establish clear intake systems and facilitate problem-solving.
- Track inventory – Oversee conventionally sourced items (signage, consoles, etc.).
- Design quality checks – Audit client- and vendor-prepared banners, brochures and promotional assets.
- Talent management – scale up a 40+ person volunteer operation—selecting, training and deploying teams.
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Your Growth with unitedmedia
The role acts as a launchpad for longevity—whether you reach 10+ years or advance internally. Our belief? The best operators are made from within—promotions begin here.
Are You the Right Fit?
Requirements
We emphasis attitude—training is robust and warrants one prerequisite:
- A valid UK work permit.
The Attributes We Seek
You won’t need ended experience—but you must:
- Delibere relentlessly – Strive to master, excel at whatever you touch.
- Drive urgency: decide, execute as if timelines are your shuffleboard pucks.
- Take full ownership – Coach others visibly, follow through and reach for zero defects.
- An anthropologist’s heart – love listening/impressing/build-up trust and rapport.
- Clarity in chaos – champion speak/write with impact, while structuring/claiming what matters.
- Scalability – organise hyper-efficiently under pressure, adaptively.
Flexible Start, On-Site Requirements
Role location: London HQ (4 min walk from Victoria Station). Work mode: Monday–Friday, in-office presence. Timeline flexible – Apply readiness!
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