United Media
Conference Operations Associate
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Conference Operations Associate
Head of Global Events & Operations (Private Equity Conferences)
Do you thrive in a fast-paced environment? Do you obsess over details and love bringing complex operations to life? If so, this is your chance to own the operational standards of 10 high-stakes European private equity conferences per year—covering venues, suppliers, on-site execution, and attendee experiences.
This role offers you the opportunity to shape the future of an industry, work in a dynamic start-up, and contribute to a business where your impact is immediately tangible and vital to the company’s success.
**Why United Media?
United Media (https://www.united-media.com/) specialises in building influential industry media and conference products, with platforms spanning insurance, finance, retail, and more. To date, we’ve organically grown 8 media companies and secured 1 acquisition.
We’ve created a fast-moving, entrepreneurial culture where ambitious people ship incredible results. If you’re the kind of operator who thrives on scaling operations—energised by deadlines, driven by precision, and passionate about making a thousand moving pieces align—this is your place.
What We Offer You
Joining our global operations team means:
✔ Ownership & Impact — Take charge of a core business area with sweeping responsibility. Your decisions drive real change, and your work directly supports both events and revenue. ✔ Mentorship & Growth — Work closely with a high-performing team, the CEO, and founder, benefiting from hands-on guidance and unfiltered feedback. ✔ Unparalleled Career Progression — We promote from within, rewarding loyalty and excellence with internal promotions. This role lays the foundation for a long-term, successful career. ✔ Travel Opportunities — Meet overseas delegates and suppliers as part of our international event calendar. ✔ Transferable & Scalable Skills — Build a versatile toolkit: project management, supplier negotiation, event execution, stakeholder communication, and team leadership—essential for future challenges. ✔ A Dynamic London Hub — Based in our London office, just a 4-minute walk from Victoria Station, with in-person collaboration at its core.
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Your Responsibilities
Your role will centre on executing flawless private equity events, with annual responsibilities primarily split into three pillars:
1. Supplier Research & Management
- Source, evaluate, and secure cost-effective, high-quality suppliers for venues, catering, AV, transport, and hospitality.
- Conduct thorough research to identify branding assets, add-on services, and unique event enhancements.
- Negotiate contracts, terms, and incentives while maintaining long-term supplier relationships.
- Ensure prudent budget management, flagging risks, and gaining internal alignment before changes go live.
2. Event Planning & Execution
- Plan and coordinate entirely sponsored events, including VIP lounges, gourmet lunches, dinners, expeditions, and after-hours networking.
- Event logistics management — liaise with venues to confirm bookings, on-site teams, permits, andUnexpected situational requirements.
- On-site operations support — resolve last-minute issues, troubleshoot challenges, and ensure smooth attendee journeys.
- Oversee inventories — choose equipment, ordering, safety, airline contracts and internal volunteers accessibility.
3. Operations & Internal Support
- Consolidate internal event-related queries efficiently, ensuring smooth workflows.
- Maintain and update event inventory databases (supplier contracts, venue specs, AV, tech, safety).
- Quality-check design elements (banners, signage, brochures, branding merch) for consistency and impact.
- Coordinate recruitment, training, and shift-scheduling for 40+ on-site volunteers per event.
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What the Future Holds with Us
No matter how long you’re with United Media—2 years, 5 years, or beyond—your tenure is met with investment and career progression. We validate your skillset internally before considering external hiring, ensuring our leadership grows organically.
What We’re Looking for in You
No previous event or operations experience is mandatory. We train our people, and your doctorate or startup experience is different. What we want is:
- A relentless drive to surpass expectations in everything you do and lead with excellence.
- A fast-paced work ethic with unparalleled standards, an instinct for urgency—no inertia, no excuses.
- No sameness chromosome—you don’t just handle tasks; you own solutions, take accountability, and deliver.
- Keen interest in people—you love connecting, building trust, and cultivating relationships with suppliers, partners, and attendees.
- Mastery of communication—both in tailored writing and charismatic, in-person storytelling.
- Unshakable organisation—able to structure complex timelines, prioritise effectively, and thrive under pressure.
Essential Requirement
UK work permit eligibility.
Your impact starts now. When do you want to move in? Flexible start date. Roll up your sleeves. Let’s ship something great.
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